Administrative Coordinator

Robert Half • Philadelphia, PA • 1h ago

Description

We are looking for an Administrative Coordinator to provide dependable operational and clerical support for a healthcare organization located in the Greater Philadelphia Region. This Long-term contract position plays an important role in keeping office activities organized while assisting with Human Resources-related administration and cross-functional communication. The ideal Administrative Coordinator candidate will bring strong attention to detail, sound judgment when handling sensitive information, and the ability to manage multiple priorities in a fast-paced environment.

What you get to do every single day:

Oversee daily administrative activity by coordinating schedules, arranging meetings, managing correspondence, and ensuring incoming mail and deliveries are handled efficiently.

Maintain organized and up-to-date electronic personnel files and administrative records with a high degree of accuracy and confidentiality.

Assist with employee onboarding and separation processes, including preparation of documents, coordination of logistics, and follow-up on required administrative steps.

Provide support for workforce administration by helping with employment verification requests, staff record updates, and identification badge coordination.

Monitor administrative spending by tracking service agreements, purchase requests, invoices, and routine office-related expenses.

Help maintain office readiness by ordering supplies, tracking equipment inventory, and communicating with external vendors as needed.

Create and update reports, spreadsheets, and other business documents to support departmental planning and operational reporting.

Contribute to HR programs by assisting with benefits-related administration, employee engagement efforts, and wellness activities.

Respond to general office and phone inquiries and complete additional administrative assignments that support day-to-day business operations.

Requirements

Other requirements for the Administrative Coordinator position include and are not limited to:

Associate's degree required; bachelor's degree is preferred.

3+ years of experience in administrative support, clerical operations, or office coordination is preferred.

Previous exposure to Human Resources support activities is beneficial.

Strong organizational skills with the ability to prioritize tasks, manage calendars, and coordinate scheduling effectively.

Clear written and verbal communication skills, including experience handling inbound calls and routine correspondence.

Proficiency with Microsoft Office applications; experience using HRIS, database platforms, or similar systems is a plus.

Ability to manage confidential information with professionalism, discretion, and attention to detail.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013454222

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Administrative Assistant

Robert Half • Clarksboro, NJ • 2h ago

Management & Administrative

Description Robert Half is looking for a highly organized Administrative Assistant to support daily operations in our client's South Jersey office. This Administrative Assistant position plays an important role in keepin...

2h ago

Go to Apply

SAP Academy for Services & Consulting - Industry Transformation Advisor - NSQ

SAP • Newtown Square, PA • 2h ago

Management & Administrative

We help the world run better At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talen...

2h ago

Go to Apply

Data Architect - Power & Utilities - Senior Manager - Consulting - Location OPEN

EY • Philadelphia, PA • 7h ago

Management & Administrative

Location: Anywhere in Country At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY...

7h ago

Go to Apply

Data Architect - Power & Utilities - Manager - Consulting - Location OPEN

EY • Trenton, NJ • 7h ago

Management & Administrative

7h ago

Go to Apply

Data Architect - Power & Utilities - Manager - Consulting - Location OPEN

EY • Philadelphia, PA • 7h ago

Management & Administrative

7h ago

Go to Apply

Customer Service Representative

TEKsystems • Moorestown, NJ • 18h ago

Management & Administrative

Location: Moorestown NJ Hours: Monday - Friday - 10:00am - 7:00pm Description National contact center support Handle inbound and outbound calls from new and existing customers Support sales order process for new installa...

18h ago

Go to Apply

Program Manager - AI Technical Program Manager

Highmark Health • Trenton, NJ • 18h ago

Management & Administrative

Company : Highmark Health Job Description : GENERAL OVERVIEW We are seeking an experienced Program Manager to join our AI Platforms and Services (AIPS) team and lead our growing portfolio of enterprise AI initiatives. Th...

18h ago

Go to Apply

Regional Account Manager

Brink's • Trenton, NJ • 20h ago

Management & Administrative

Pay Range: ?(Minimum to mid pay range specific to NY, CA, CO, WA, MD) 61,700.00 - 77,100.00 USD Annual Brinks Texas License #C00550 #LI-Remote About Brink's: The Brink's Company (NYSE:BCO) is a leading global provider of...

20h ago

Go to Apply

Security Officer Part Time Patrol Duty

Allied Universal • King Of Prussia, PA • 23h ago

Management & Administrative

Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you wil...

23h ago

Go to Apply

Security Officer Unarmed Patrol Specialist

Allied Universal • Malvern, PA • 23h ago

Management & Administrative

23h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)