Legal Secretary - County Attorney

Pima County Government • Tucson, AZ • 1d ago

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7488223

Department - County Attorney

*\ THIS RECRUITMENT IS TO ESTABLISH A REGISTER *for current and future LEGAL SECRETARY vacancies which serves all levels / assignments of Legal Secretary in the offices of the Pima County Attorney\'s Office.

Job Type: Classified

Job Classification: 5881 - Legal Secretary

Salary Grade: 3

Pay Range

Hiring Range: \$18.24 - \$21.44 Per Hour

Pay Range: \$18.24 - \$24.64 Per Hour**

Range Explanation:

Hiring Range is an estimate of where you can receive an offer. The

actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Pay Range is the entire compensation range for the position.

In direct support of legal functions, the Legal Secretary performs a variety of specialized legal secretarial tasks, which require distinct knowledge of legal procedures, documentation and legal time constraints. This classification makes independent decisions regarding the processing of legal documents and has primary responsibility for completion of assigned tasks and functions by an attorney or paralegal.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

Gathers information, prepares legal documents, completes legal

forms, correspondence, documents such as briefs, opinions, complaints, warrants, affidavits, depositions and monitors to ensure legal requirements and deadlines are met;

Reviews new cases and sets up interviews between clients, law

enforcement personnel and attorneys;

Reviews materials received, sets up files and initiates paperwork;

Takes and/or transcribes from electronic dictation, prepares legal

reports, correspondence, forms such as petitions, jury instructions and disclosures;

Determines prioritization of trials, sets up and maintains calendars

of hearings, trials, depositions and response times to pending litigation;

Compiles statistical data concerning unit operations, at the

direction of the attorney and/or paralegal, prepares periodic and special reports;

Prepares motions for continuance, suspension or dismissal through

the court system;

Coordinates work activities with trial teams and/or divisions;

Acts as liaison for attorney and/or paralegal regarding case

preparation, discovery and prepares appropriate legal documents as required;

Communicates with clients or witnesses to obtain or verify legal

information for cases;

Word processes a variety of technical and confidential documents,

contracts, ordinances, case dispositions and privileged attorney client information;

Reviews, sorts and proofreads legal documents for attorney and/or

paralegal;

Files and indexes legal documents produced and received in the case

files;

Edits legal documents for appropriateness of legal or technical

terminology, grammar, punctuation and spelling;

Operates a variety of office equipment.

Minimum Qualifications:

**Successful completion of course work in legal terminology or legal office procedures from an accredited school AND one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.

(An Associates degree or a certificate of completion from an accredited college or technical school as a legal secretary may substitute for one year of experience.)

OR:

One year with Pima County in a Legal Processing Support or closely-related position as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the \"Education\" and \"Work Experience\" sections of the application. Do not substitute a resume for your applicati**

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