RELOCATION ASSISTANCE: No relocation assistance available
CLEARANCE REQUIRED FOR START: Yes
CLEARANCE TYPE: Top Secret
TRAVEL: No
Description
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop Grumman Space Sector is seeking an Administrative Assistant to support the Active RF Programs Operating Unit (OU). This organization designs, builds and operates cutting edge satellite and ground systems that are critical to our national defense. This is a full-time, on-site position located in Linthicum, MD.
This role may be filled as either a level 3 or level 4.
Overview
We are seeking a dependable teammate, an independent thinker with high energy and a track record of excelling in a fast-paced, multi-faceted, and collaborative team-based environment. This position requires excellent communication skills, an ability to organize and prioritize tasks independently, strong time management skills and strong office management and interpersonal skills. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information. This position will report to the Operating Unit Director and provide support throughout the leaders in the Director's organization as required.
As a selected candidate, you will work closely with OU director, support the OU's program managers and collaborate with the staff working on programs in a variety of capacities.
Role and Responsibilities:
Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
Make business travel arrangements, process documentation as required and process expense reports in a timely manner for assigned staff
Develop, format and distribute communications from leadership with support from a subject matter expert
Operate independently to meet requirements of leadership team
Proactively support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements
Attend staff meetings and publish agendas. Collect, compile, prepare notes and action items from meetings and follow up on action items to help timely submissions by staff
Arrange and execute support for a variety of internal and external on-site meetings and events, including conference room reservations, set up, and catering
Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
Coordinate office workspace planning, ordering supplies, and ordering office equipment with the facilities and IT organizations
Coordinate office cleaning schedules with the custodian manager
Provide onsite escorting support, as needed
Support special projects as assigned
Provide back-up support for other administrative staff as needed
Basic Qualifications for a level 3:
Associate's degree and 2 years of relevant experience in the administrative professional field; OR Bachelor's degree and relevant experience in the administrative professional field, an additional four years' experience may be considered in lieu of a degree
Strong interpersonal, communication and organizational skills
Proactive, with the ability to anticipate needs of your assigned clients and the business
Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
Strong ability to multi-task with competing priorities in a positive manner
High proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors
Demonstrated ability to manage multiple administrative projects and initiatives
Active Top Secret clearance with SCI access in scope at the time of application
US Citizenship required
Basic Qualifications for a level 4:
Associate's degree and 4 years of relevant experience in the administrative professional field; OR Bachelor's degree and 2 years of relevant experience in the administrative professional field, an additional four years' experience may be considered in lieu of a degree
Excellent interpersonal communication and organizational skills.
Proactive, with the ability to anticipate needs of your assigned clients and the business
Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
Superior ability to multi-task with competing priorities in a positive manner
Advanced proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors
Demonstrated ability to manage multiple administrative projects and initiatives
Active Top Secret clearance with SCI access in scope at the time of application
US Citizenship required
Preferred qualifications
Familiarity with Northrop Grumman (NG) policies and procedures
Familiarity with NG systems (Concur, SharePoint, NG File Transfer Tool and other NG tools)
Advanced proficiency in business and travel expense system (Concur or similar) with complex, frequently changing travel
Demonstrated strong document preparation skills
Primary Level Salary Range: $53,500.00 - $89,100.00
Secondary Level Salary Range: $63,500.00 - $105,900.00
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
Job Category: Administrative Services
