Sr. Administrative Assistant

Robert Half • Santa Cruz, CA • 2h ago

Description We are looking for an experienced and resourceful Sr. Administrative Assistant to support daily office operations in Santa Cruz, California. This Long-term Contract position is ideal for someone who can represent the front office effectively, provide dependable administrative support to leadership, and keep multiple priorities moving in a fast-paced onsite environment. The role combines reception, meeting coordination, document preparation, travel support, and general office administration while working closely with staff across several departments.

Responsibilities:

Welcome visitors, consultants, and commissioners, answer front-desk inquiries, and provide a helpful first point of contact for the office.

Manage calendars and coordinate travel arrangements for leadership, ensuring schedules, logistics, and meeting details are handled accurately.

Support the preparation of board and commission materials, help organize meeting spaces, and assist during meetings as needed.

Create, edit, and format correspondence, reports, packets, and other business documents based on direction from staff.

Maintain office files, enter and update information in internal systems, and ensure records and data are accurate and well organized.

Coordinate meeting logistics for staff, including room setup, conference support, parking permit distribution, and follow-up materials.

Order office supplies, monitor inventory levels, and assist with routine administrative requests such as copying, mailings, and outreach materials.

Provide basic technical support for common office tools and help post or update information on the organization's website.

Handle sensitive information with discretion while adapting to shifting priorities and supporting a variety of agency-wide administrative needs. Requirements - At least 3 years of administrative support experience in an organized office setting.

Strong ability to manage several assignments at once while staying organized and responsive to changing priorities.

Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams, as well as virtual meeting platforms such as Zoom.

Demonstrated experience with calendar coordination, travel booking, meeting support, and document preparation.

Strong technical aptitude, including the ability to learn internal systems, troubleshoot minor office technology issues, and update website content.

Excellent judgment and a customer-service mindset when supporting both internal teams and external visitors.

Clear written and verbal communication skills, with the ability to draft, edit, and proofread business documents independently.

Some college coursework is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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