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Document Management Services Lead - Office & Admin Specialist Principal

State of Minnesota • Saint Paul, MN • 4h ago

Working Title: Document Management Services Lead - Office & Admin Specialist Principal

Job Class: Office & Administrative Specialist, Principal

Agency: Public Employees Retirement Association

Job ID : 94871

Location : St. Paul

Telework Eligible : No

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 06/12/2026

Closing Date : 06/26/2026

Hiring Agency/Seniority Unit : Public Employees Retire Assoc / Pub Employ Retire Assoc-AFSCME

Division/Unit : Adm Central Support Services

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : Adm Central Support Services

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Under limited supervision, this position directs, prioritizes, and guides department work activities to provide administrative support of the agency's benefit application processing and technology resources that receive, store, track, search, retrieve, and utilize data necessary for the management of all member account records. The incumbent applies expert knowledge to resolve both routine and complex situations and develop procedures and guidelines that control the activities of PERA's Document Management Services (DMS) team. Collects, analyzes, and reports program activity data, develops budget requests, and implements process changes or actions to improve data integrity.

Scheduled in-office workdays will be at PERA's office at 60 Empire Drive, Suite 200, St. Paul, Minnesota 55103.

Minimum Qualifications

Only applicants whose application and resume clearly demonstrate fulfillment of each minimum qualification listed below will be considered for this position. Ensure your resume contains descriptions of your work experience sufficient for comparison against the requirements stated below. Also indicate the beginning and ending month and year for each job held.

Demonstrated lead work skills, including the ability to assign, guide and direct the work activities of the Copy File Review unit to meet established goals.

Customer service skills to answer questions, advise customers and explain rules, regulations, policies and procedures in a clear, concise, and professional manner to both internal and external customers.

Skill working with Microsoft Office applications such as Teams, Outlook, SharePoint, Word, etc.

Ability to ensure compliance and security in data management, including data requests, collection, retention, and destruction.

Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.

Preferred Qualifications

Two (2) years' experience in an administrative support position in member refunds and retirement benefits applications.

Experience in providing lead work for department staff in planning, coordinating, and directing activities.

Experience maintaining confidentiality of data and information in accordance with the Minnesota Government Data Practices Act.

Commitment to a respectful, inclusive, and diverse work environment.

Experience with mailroom procedures and processing

Ability to communicate effectively with individuals with a wide range of backgrounds, who do not share your same culture, ethnicity, language, or other common experiences.

Additional Requirements

It is the policy of the Retirement Systems of MN that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

SEMA4 Records Check (applies to current and past State employees only)

Criminal History Check

Employment Reference Check

Social Security and Address Verification

Education Verification

Driver's License Check

**The Retirement Systems will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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