Summary You will serve as an Administrative Specialist at the GG-11 grade level responsible for providing direct support to the Commander's Action Group (CAG) Lead at Sufflock, VA. Responsibilities You will manage and coordinate a wide range of administrative and executive support level functions. You will utilize administrative management and the identification and implementation of best practices in executive support services required to sufficiently advise and assist executive staff in nontechnical matters. You will coordinate high-level executive administrative support, answer phones, set up conference calls, and arrange video teleconferences. You will prioritize, develop, assemble, and review appropriate daily briefing books, memorandums, and information/read-ahead packages to facilitate productive meetings and timely decision-making. You will provide applicable executive summaries, interpretation of policy implications, and cogent recommendations pertaining to content. You will make arrangements for and greet official visitors scheduled to meet with the executive staff. You will make necessary arrangements for domestic and international travel for the executive staff. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GG/GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector, such as: 1. Manage and coordinate a wide range of administrative and executive support level functions and the efforts of the executive staff to ensure that all assignments, messages, and materials are correctly communicated and completed and in a timely manner. 2. Oversee, prepare, and review executive correspondence to provide summaries or recommendations or to coordinate the submission and return of official documents. 3. Coordinate and maintain all daily and long-range calendars, schedule video teleconferences, reserve rooms, and prepare read ahead documents/daily briefing books to facilitate productive meetings and timely decision-making. 4. Make domestic and international travel arrangements for the staff by ensuring that all documents, travel orders, visas, and vouchers are properly prepared and reimbursements are submitted. 5. Establish and maintain up-to-date electronic and paper file and record keeping management systems. OR I have a Ph.D. or equivalent doctoral degree. OR I have 3 full years of progressively higher level graduate education leading to such a degree. OR I have obtained an LL.B. or J.D. that is related to the position being filled. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Additional qualification information can be found from the following DON DCIPS policy website: https://www.secnav.navy.mil/doni/Naval%20Intelligence%20Activity/Chapter%205%20-%20Employment%20and%20Placement.pdf Education In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. Education Substitution If you are using education to meet all or part of the qualification requirements, you must submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume. See OPM's General Policies for information on crediting education.Foreign Education: Required for vacancies with Positive Education or Education Substitution Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying for further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. ICTAP does not apply to Excepted Service positions. PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. All Defense Intelligence positions under the Defense Civilian Intelligence Personnel System (DCIPS) are in the excepted service by specific statue, 10 U.S.C. 1601. This position is in the excepted service and does not confer competitive status. For more information on the DCIPS occupational structure click here. For more information about career advancement in DCIPS click here.
