Temporary Staff- HR Operations Coordinator

Eastern Bank • Brockton, MA • 1h ago

HR Operations Coordinator - Temporary

The HR Operations Coordinator provides administrative and operational support across the HR department, helping keep employee processes, records, and day-to-day HR work running smoothly.

The ideal candidate is detail-oriented, highly organized, and comfortable managing operational work that requires both administrative coordination and careful review of HR records and reconciliation activities. This is a 12-week temporary-to-permanent position .

This role is hybrid, with an in-office schedule of three days per week. During the training period, the HR Coordinator will spend Mondays in Wakefield, MA, with the remaining in-office days in Brockton, MA.

Key Responsibilities:

Coordinate New Hire Preboarding

Coordinate end-to-end new hire preboarding activities from offer acceptance through Day 1 to ensure employees are fully prepared for their start date. This includes communicating with new hires and managers, ordering badges and technology, initiating and tracking I-9 and E-Verify completion, creating and maintaining electronic employee files, and updating preboarding trackers. Partner closely with Talent Acquisition, HR Business Partners, and Technology to ensure a smooth and timely transition into the organization.

Facilitating Employee Offboarding

Facilitate employee separations by coordinating communications with employees, managers, HR Business Partners, and Technology. Responsibilities include scheduling exit interviews, managing equipment return logistics, responding to unemployment claims, maintaining termination documentation, and ensuring all offboarding tasks are completed accurately and on time. Support consistent execution of offboarding processes to meet compliance, documentation, and employee experience expectations.

Records Management

Maintain accurate and up-to-date employee records in accordance with record-keeping and confidentiality requirements. This includes creating and maintaining employee files, uploading documentation, tracking employee warnings, responding to requests for employee files, and supporting regular audits of HR records to ensure completeness and accuracy.

Shared Services Intake & Front-Line HR Support

Serve as a frontline point of contact for HR Operations by managing the team's centralized email inbox and calendar and responding to calls received through the HR Hotline. Triage incoming requests, provide accurate information on standard HR processes, and route inquiries to the appropriate HR partners when needed. Track and follow up on requests to ensure timely resolution and consistent employee experience.

Administrative & Operational Support

Provide day-to-day administrative support to the HR Operations team, including coordinating meeting logistics, preparing materials, ordering office supplies, processing invoices, and supporting operational reporting and trackers. Contribute to the overall efficiency and organization of the HR Operations function by supporting routine workflows and identifying opportunities to streamline administrative processes.

Qualifications

Experience:

High school diploma required

3-5 years of administrative experience, preferably Human Resources

Experience working in an HR Shared Service environment highly preferred

Skills/Knowledge:

Must be able handle sensitive information with the highest level of confidentiality

Ability to manage high-volume, detailed orientated tasks

Deep expertise using Microsoft Suites (Outlook, Excel, and PowerPoint)

Experienced with V-look up and pivot tables preferred.

Effective problem-solving skills with a strong sense of urgency.

Follow-up, follow-through, and timely resolution skills.

Experience working with HRIS systems (Oracle, Workday, or similar platforms)

At Eastern Bank, we pride ourselves on supporting our employees by offering tremendous opportunity for individual growth. As an inclusive company, we work to ensure that our valued employees are treated fairly, recognized for their individuality, and encouraged to reach their fullest potential. These values have earned us a reputation as a great place to work and provide a strong reason why you should consider a career with us. We are proud to offer comprehensive compensation plans and a benefits program called Total Rewards that includes medical, dental, vision, life and disability insurance, retirement, vacation and tuition reimbursement.

Eastern Bank is an equal opportunity employer. All job applicants will be considered for employment without regard to race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, or disability.

At Eastern Bank, we are dedicated to building a diverse, equitable, inclusive and authentic workplace. If you're excited about this role but your experience doesn't fully align with every qualification, we still encourage you to apply! You may be just the right candidate for this position or others across the company. Our Recruitment team is waiting to chat with YOU.

Similar Jobs

Account & Relationship Management Executive

Wolters Kluwer • Boston, MA • 1h ago

Management & Administrative

About the Role: As an Account & Relationship Management Executive, you will manage a portfolio of accounts, with a significant role in setting and negotiating product/service terms. You will leverage your deep unders...

1h ago

Go to Apply

Part Time Administrative Assistant

Robert Half • Cambridge, MA • 2h ago

Management & Administrative

Description We are looking for a detail-oriented Part Time Administrative Assistant to support daily office operations for a non-profit organization in Cambridge, Massachusetts. This is a Contract position suited for som...

2h ago

Go to Apply

Administrative Assistant $25 per Hour

Kelly Services • Milton, MA • 2h ago

Management & Administrative

Kelly Services is partnering with a college who is looking for a Administrative Assistant in Milton, MA. Shift: 8-5pm Pay: $25 Responsibilities: The position plays a central role in supporting prospective student recruit...

2h ago

Go to Apply

Administrative Assistant

Robert Half • Pawtucket, RI • 2h ago

Management & Administrative

Description We are looking for an Administrative Assistant to support daily office operations in a busy property setting in Rhode Island. This Long-term Contract position is ideal for someone who is highly organized, det...

2h ago

Go to Apply

Ministry Executive Administrative Coord.

New Life Presbyterian Community • Framingham, MA • 2h ago

Management & Administrative

Provide executive administrative support to church leadership and ministry leaders. - Coordinate administrative operations and schedules for ministry programs, events, and church initiatives. - Manage calendars, meetings...

2h ago

Go to Apply

Assistant Director of Research Administration

Massachusetts Institute of Technology • Cambridge, MA • 2h ago

Management & Administrative

Assistant Director of Research Administration Job Number: 25781 Functional Area: Sponsored Research Accounting Department: Chemical Engineering School Area: Engineering Pay Range Minimum: $110,000 Pay Range Maximum: $138...

2h ago

Go to Apply

Senior Admin Assistant

Actalent • Boston, MA • 2h ago

Management & Administrative

Job Title: Sr Administrative Assistant Job Description The Sr. Administrative Assistant provides comprehensive administrative, clerical, and executive support to a hospital department, ensuring efficient office operation...

2h ago

Go to Apply

Head of Field Service

Siemens • Hingham, MA • 3h ago

Management & Administrative

Job Family: Electrical Products Req ID: 509959 At Russelectric®?, a Siemens business, we are dedicated to designing and building custom power control systems and equipment that meet the stringent performance and reliabil...

3h ago

Go to Apply

Sr. Manager Product Marketing

RELX INC • Cambridge, MA • 3h ago

Management & Administrative

Senior Manager, Product Marketing Are you ready to lead the go-to-market strategy for flagship AI -powered solutions that are transforming how the world discovers and advances knowledge? About the Team Our Academic &...

3h ago

Go to Apply

Integrated Market Development Manager

ThermoFisher Scientific • Waltham, MA • 3h ago

Management & Administrative

Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our coll...

3h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)