Administrative Assistant 3_Non-Cleared

Robert Half • Des Moines, IA • 2h ago

Description

We are looking for an experienced Administrative Assistant to provide finance-focused operational support for a Global Security Services team. This is a 100% remote long-term contract position (possibility of becoming permanent) requires someone who can manage sensitive administrative matters with professionalism, maintain strong coordination across team activities, and support daily business operations in a fast-paced environment. The role will partner closely with leadership and staff to keep schedules, financial workflows, and meeting logistics organized and running efficiently.

Schedule would be 3-5 days a week (30-40 hours) depending on business needs. MUST be able to start immediately/ no 2 weeks notice if currently working.

Responsibilities:

Coordinate calendars, arrange meetings, and manage routine scheduling needs for team members and leadership.

Support department operations by maintaining contact lists, organizing shared schedules, and handling office supply requests.

Process purchasing and payment-related activities, including requisitions, purchase orders, invoice follow-up, and vendor setup support.

Act as a central resource for planning team meetings, confirming logistics, and ensuring administrative details are completed on time.

Work closely with internal stakeholders to track financial transactions and maintain accurate administrative records.

Handle confidential information with discretion while providing responsive day-to-day support to department leadership.

Partner with other administrative professionals to exchange best practices and contribute to workflow improvements.

Requirements - Experience providing administrative support in a detail-oriented business environment.

Background in finance-related coordination such as invoice processing, purchase requisitions, or purchase order tracking.

Strong scheduling and calendar management skills with the ability to support multiple priorities.

Familiarity with procurement or financial systems such as Ariba or SAP.

Ability to coordinate meeting logistics and maintain organized operational records.

Strong communication skills and a collaborative approach when working with leadership and cross-functional teams.

Proven ability to manage confidential information with sound judgment and professionalism. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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