Administrative Assistant

Robert Half • Warrenville, IL • 4h ago

Description

We are looking for a dependable Administrative Assistant to support daily front-office operations in Illinois. This contract-to-permanent opportunity is ideal for someone who enjoys balancing receptionist duties, customer support, and administrative coordination in an office setting. The person in this role will serve as a key point of contact for visitors, members, and callers while helping maintain accurate records, organized files, and efficient office workflows.

Responsibilities:

Welcome visitors, provide courteous assistance, and create a positive first impression for the office.

Manage incoming phone calls, route inquiries to the appropriate staff members, and record messages when needed.

Receive and process payments, issue receipts, and handle cash transactions accurately, including returning correct change.

Support members and customers by answering routine questions, directing requests, and delivering attentive service.

Maintain organized paper and digital records through filing, scanning, and archiving documents.

Open, sort, and distribute incoming mail to ensure timely delivery within the office.

Prepare large mailings by printing materials, labeling envelopes, and applying postage using office equipment.

Assist with general administrative work, including data entry, email correspondence, and appointment scheduling as needed.

The salary range for this position is $21 / hour. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Requirements - At least 6 years of experience in an administrative assistant or receptionist role.

High school diploma or equivalent required.

Background in accounts receivable, cash handling, or cash receipts processing.

Proficiency with Microsoft Office, including Word, Excel, Access, Outlook, and PowerPoint.

Strong written and verbal communication skills with a detail-oriented and friendly approach.

Comfortable using computers and able to learn new or customized software systems quickly.

Demonstrated attention to detail with the ability to manage multiple tasks throughout the day.

Customer-focused mindset with strong interpersonal skills and a dependable demeanor. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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