Administrative Assistant

Robert Half • Milton, MA • 1h ago

Description We are looking for an Administrative Assistant to provide day-to-day operational support for an academic program in Milton, Massachusetts. This Long-term Contract position is ideal for someone who enjoys balancing administrative coordination, student-facing communication, and faculty support in a fast-paced environment. The person in this role will help keep program activities organized by assisting with recruitment efforts, scheduling, purchasing coordination, and general office operations.

Responsibilities:

Support outreach and enrollment efforts by communicating with prospective students and helping coordinate recruitment-related activities.

Provide administrative assistance to faculty and program staff, ensuring materials, schedules, and routine needs are handled efficiently.

Work with internal departments to submit and track purchasing requests and other operational documentation.

Organize recurring meetings, prepare meeting logistics, and help maintain follow-up on action items.

Process personnel-related paperwork and assist with timecard review and approval tasks in accordance with internal procedures.

Partner with admissions, outreach, and technology contacts to support program goals and maintain smooth communication across teams.

Coordinate campus visit arrangements and assist with planning and execution of events for students and stakeholders.

Manage front-office and general administrative duties, including handling inbound calls, data entry, and reception support as needed. Requirements - Prior experience in an administrative, office support, or coordinator role.

Ability to manage inbound phone communication professionally and respond to inquiries with strong customer service skills.

Proficiency in data entry and maintaining accurate records with close attention to detail.

Comfortable handling receptionist and general office responsibilities in a busy environment.

Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.

Clear written and verbal communication skills for working with students, faculty, and internal departments.

Ability to use standard administrative tools and learn internal processes quickly. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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