Back to Jobs search

Administrative Associate I

Sam Houston State University • Huntsville, TX • 17h ago

Requisition: 202600170S

Occupational Category (Staff Positions Only): Technical/Para-Professional

Hiring Salary: Monthly-Staff

Department: Dept of Art

General Requirements:

Associate's degree in a related field. Bachelor's degree preferred. Two years relevant administrative support experience, preferably in higher education or in an area involving budget, purchasing, travel, or business operations. A combination of education, experience, and training that would produce the required knowledge and abilities may be considered.

Nature & Purpose of Position/Usual Duties:

Performs administrative support duties for the Department of Art including budget support, purchasing, travel, scholarship coordination, and general office administration.

Primary Responsibilities (Staff Positions Only):

Performs administrative assistant duties. Coordinates departmental purchasing, including processing purchase requisitions, payments, reimbursements and related transactions in alignment with university policies. Maintains accurate procurement records, organizes documentation, and provides guidance to faculty, staff and students on departmental and university purchasing procedures. Maintains office supply inventory and assists with tracking equipment, keys, and other departmental resources. Processes travel requests, pre-approvals, reconciliations, expense reports, reimbursements, and associated documentation, ensuring compliance with university travel policies. Provides procedural guidance and support to faculty, staff, and students regarding travel requirements, deadlines, and documentation. Maintains departmental budget records, monitors balances and expenditures, and assists department by preparing routine and budget reports. Compiles and reviews financial data and ensure proper record keeping for budget, purchasing, travel and other administrative operations. Utilizes financial systems ( COGNOS , Banner) to track transactions, verify accuracy, and ensure adherence to university policies. Coordinates departmental scholarship administration in collaboration with Financial Aid, Dean's office and University Advancement. Tracks scholarship allocations, awards, and expenditures to ensure accurate distribution and compliance with university guidelines and donor intent. Maintains scholarship budget records and prepares reports, summaries for faculty and department. Provides front office support by responding to phone, email, and in-person inquiries, directing visitors appropriately, and assisting with general departmental communication and service needs. Schedules meetings, appointments, and departmental activities as needed. Assists with the coordination of departmental meetings and events by reserving space, preparing materials, coordinating logistics, and providing administrative support as needed. May provide direction to student workers in support of office operations. Attends meetings, takes notes, and prepares meeting materials or minutes as needed. Performs other related duties as assigned.

Similar Jobs

ADMIN ASST II - Administrative Review and Risk Man

Texas Department of Criminal Justice - SET • Huntsville, TX • 1d ago

Management & Administrative

PDate 060526 041707 Location of vacancy: Administrative Review and Risk Management Division /Huntsville This website contains only partial information regarding this job posting and application procedures. For complete i...

1d ago

Go to Apply

ADMIN ASST II - Mail Room

Texas Department of Criminal Justice - SET • Huntsville, TX • 1d ago

Management & Administrative

PDate 060326 008511 Location of vacancy: Wynne Unit/Huntsville This website contains only partial information regarding this job posting and application procedures. For complete information regarding minimum qualificatio...

1d ago

Go to Apply

Analyst - Advancement Services Analyst

Sam Houston State University • Huntsville, TX • 4d ago

Management & Administrative

Requisition: 202600165S Occupational Category (Staff Positions Only): Technical/Para-Professional Hiring Salary: Monthly-Staff Department: Advancement Services General Requirements: Bachelor's degree in Data Analytics, I...

4d ago

Go to Apply

MANAGER III - Classification Operations

Texas Department of Criminal Justice - SET • Huntsville, TX • 4d ago

Management & Administrative

PDate 060226 010489 Location of vacancy: Classification and Inmate Transportation Division/Huntsville This website contains only partial information regarding this job posting and application procedures. For complete inf...

4d ago

Go to Apply

ADMIN ASST III - Management Support

Texas Department of Criminal Justice - SET • Huntsville, TX • 5d ago

Management & Administrative

PDate 060226 034721 Location of vacancy: Rehabilitation and Reentry Division/Huntsville This website contains only partial information regarding this job posting and application procedures. For complete information regar...

5d ago

Go to Apply

CHIEF DATA OFFICER - Data Management Officer

Texas Department of Criminal Justice - SET • Huntsville, TX • 1w ago

Management & Administrative

PDate 060126 010299 Location of vacancy: Information Technology Division/Huntsville This website contains only partial information regarding this job posting and application procedures. For complete information regarding...

1w ago

Go to Apply

ADMIN ASST IV - Human Resources

Texas Department of Criminal Justice - SET • Huntsville, TX • 1w ago

Management & Administrative

PDate 052926 033171 Location of vacancy: Human Resources Headquarters/Huntsville This website contains only partial information regarding this job posting and application procedures. For complete information regarding mi...

1w ago

Go to Apply

Administrative Associate III

Sam Houston State University • Huntsville, TX • 1w ago

Management & Administrative

Requisition: 202600157S Occupational Category (Staff Positions Only): Technical/Para-Professional Hiring Salary: Monthly-Staff Department: Office of the Dean - College of Education General Requirements: Associates Degree...

1w ago

Go to Apply

ADMIN ASST IV - Volunteer Services

Texas Department of Criminal Justice - SET • Huntsville, TX • 2w ago

Management & Administrative

PDate 052226 028423 Location of vacancy: Chaplaincy and Volunteer Services Division/Huntsville This website contains only partial information regarding this job posting and application procedures. For complete informatio...

2w ago

Go to Apply

ADMIN ASST III - Human Resources

Texas Department of Criminal Justice - SET • Huntsville, TX • 2w ago

Management & Administrative

PDate 052126 034713 Location of vacancy: Human Resources Headquarters/Huntsville This website contains only partial information regarding this job posting and application procedures. For complete information regarding mi...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)