Executive Assistant I - Human Resources (Full Time, 40, Day)

The Queen's Health Systems • Honolulu, HI • 10h ago

RESPONSIBILITIES

I. JOB SUMMARY:

A. Functions as the principal administrative assistant to the QHS EVP or SVP:

Coordinates and manages the daily activities and functions of the executive's areas of oversight within The Queen's Health Systems (QHS).

Routinely interacts with a broad array of organizational constituents and must, therefore, act and present a professional demeanor and appearance at all times. Has access to sensitive information where confidentiality and prudence must be maintained at all times.

Manages multiple tasks in a highly demanding environment and in occasionally stressful situations, maintaining calm and presence.

Manages multiple demands on the executive's schedule efficiently and effectively to assure optimal use of the executive's time.

Works collaboratively and professionally in independently assisting other executives, physicians, external parties, board members and staff as needed and appropriate.

B. Coordinates and administratively supports QHS Board committees, including oversight of preparation of meeting material packages, minute preparation, and communication and coordination with Board Members. Has access to highly sensitive information requiring application of judgment, discretion and confidentiality at all times.

C. Serves as a special projects coordinator for the EVP or SVP with access to sensitive information requiring application of judgment, discretion and confidentiality at all times.

II. TYPICAL PHYSICAL DEMANDS:

A. ESSENTIAL FUNCTIONS:

Finger dexterity. Seeing. Hearing. Speaking.

B. MANUAL MATERIAL HANDLING:

Infrequent: N/A

Occasional: Lift waist to shoulder between 0-5 lbs. Carry between 0-5 lbs.

Frequent: N/A

Constant: N/A

C. NON-MANUAL MATERIAL HANDLING:

Infrequent: N/A

Occasional: Stand. Stoop/Bend. Climb: Stairs/Ladder. Reach: shoulder level. Reach: above head. Gripping.

Frequent: Sit. Walk.

Constant: N/A

III. TYPICAL WORKING CONDITIONS:

Not substantially subjected to adverse environmental conditions.

Must be available by phone 24/7 to respond to immediate needs or emergencies.

Be able and willing to work beyond a normal eight-hour day and occasionally on weekends, as needed or necessary.

IV. MINIMUM QUALIFICATIONS:

A. EDUCATION:

Bachelor's degree required; or four (4) years of progressive administrative experience may be substituted for the educational requirement.

B. CERTIFICATION AND LICENSURE:

No certification and/or licensure requirement.

C. EXPERIENCE:

In addition to educational requirement, three (3) years experience as an assistant at the executive level in a corporate environment. Prior experience booking business travel required. Experience in a fast-paced, dynamic environment and able to adapt to changing priorities preferred.

Prior experience working with trustees, community organizations and with individuals at a high organizational level.

Supervisory experience preferred.

Experience to demonstrate the following:

o Proficiency to use the full MS Office Suite, particularly Word, Excel and PowerPoint; Access may be preferred based on area of assignment.

o Exceptional ability to communicate both orally and in writing.

o Collaborative spirit to work with a broad range of people to implement projects.

o Results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.

o Demonstrates comfort working with data, including the ability to gather, compile, and analyze-data; prepares reports and summaries; and creates visualizations. Basic understanding of analytical concepts is required.

o Ability to work independently and effectively with internal and external personnel at various levels of responsibility.

o Ability to work under high levels of confidentiality, tact and diplomacy.

Equal Opportunity Employer/Disability/Vet

Similar Jobs

Fujifilm Sales Manager

Fujifilm • Honolulu, HI • 3h ago

Management & Administrative

Position Overview Responsible forworking within an assigned territory or market segment, to increase total territory sales through new account acquisition, and new product penetration in existing Fujifilm customers. Sell...

3h ago

Go to Apply

Administrative Assistant

Robert Half • Honolulu, HI • 9h ago

Management & Administrative

Description We are looking for a detail-oriented Administrative Assistant to support daily office operations for a real estate company in Honolulu, Hawaii. This Direct Hire position is ideal for someone who enjoys keepin...

9h ago

Go to Apply

Principal Technical Marketing Manager

Emerson • Honolulu, HI • 10h ago

Management & Administrative

We're looking for a Principal Technical Marketing Manager to lead industry marketing strategy across industry verticals within the Portfolio Business Unit at Emerson Test and Measurement (T&M). In this role, you'll o...

10h ago

Go to Apply

Advanced Field Service Engineer

Honeywell • Honolulu, HI • 15h ago

Management & Administrative

As an Advanced Field Service Engineer here at Honeywell, you will be responsible for troubleshooting and resolving complex technical issues, system design and evaluation, project management, and advanced system configura...

15h ago

Go to Apply

Equal Employment Manager

Veterans Affairs, Veterans Health Administration • Honolulu, HI • 1d ago

Management & Administrative

Summary This position serves as a senior level manager responsible for the Equal Employment Opportunity/Affirmative Employment (EEO/AE), Diversity and Inclusion (D&I), Alternative Dispute Resolution (ADR), and extern...

1d ago

Go to Apply

Account Manager I - Wholesale

Lumen • Honolulu, HI • 1d ago

Management & Administrative

Lumen is the trusted network for the AI-powered world, connecting people, data, and applications through our expansive fiber network and connected ecosystem. We enable secure, high-performance connectivity across cloud,...

1d ago

Go to Apply

Manager, Business Operations

Indeed • Honolulu, HI • 1d ago

Management & Administrative

Our Mission As the world's number 1 job site*, our mission is to help people get jobs. We strive to cultivate an inclusive and accessible workplace where all people feel comfortable being themselves. We're looking to gro...

1d ago

Go to Apply

Vice President, Operations Management Navista

Cardinal Health • Honolulu, HI • 1d ago

Management & Administrative

JOB TITLE : VP, Operations Management Navista At Cardinal Health, we're developing innovative products and services that make healthcare safer and more productive. Join a growing, global company genuinely committed to ma...

1d ago

Go to Apply

AD, Program Management & PMO

Humana • Honolulu, HI • 1d ago

Management & Administrative

Become a part of our caring community The Associate Director, Program Management & PMO will serve as a strategic and operational leader within the Medicaid Clinical Operations organization, responsible for overseeing...

1d ago

Go to Apply

Information Technology (IT) Manager

ANSER • Honolulu, HI • 2d ago

Management & Administrative

Company Overview: ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful soluti...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)