Accounts Payable Specialist

Robert Half • Centreville, VA • 9h ago

Description We are looking for an Accounts Payable Specialist to support high-volume invoice processing in a fully remote, long-term contract role based in Centerville, Virginia. This position focuses on maintaining accurate payment records, responding to vendor questions, and helping ensure invoice details are complete before payments are issued. The ideal candidate brings strong attention to detail, experience working with financial systems, and the ability to manage deadlines across a fast-paced accounts payable environment.

Responsibilities:

Process incoming invoices by recording them accurately in Smartsheet and ensuring each submission is complete upon receipt.

Review invoice information before entry and escalate banking detail requirements for certain vendors, including non-Latin character or transliterated payment data, to the Senior AP Specialist before disbursement.

Compare vendor information across Oracle-related records and the Smartsheet vendor master, identifying mismatches in beneficiary details, bank account information, or currency preferences before they affect payment execution.

Serve as an initial point of contact for vendor payment questions, including status updates, remittance communication, and expected processing timelines while accounting for global time zone differences.

Reach out to suppliers to obtain missing documentation or resolve invoice submission issues that could delay processing.

Keep the invoice queue organized and current by maintaining accurate Smartsheet records and status updates.

Partner with the Operations Coordinator to support quality control checks and track inquiry resolution activities.

Provide backup assistance for Europe and Americas invoice mailbox coverage during team absences or periods of increased volume. Requirements - At least 2 years of experience in accounts payable or a closely related accounting support role.

Hands-on experience with invoice coding, account coding, and payment processing workflows.

Working knowledge of ACH transactions, check runs, and vendor payment support activities.

Proficiency with NetSuite, Coupa, Microsoft Excel, and reporting tools used in accounts payable operations.

Strong accuracy and attention to detail when reviewing invoice and vendor master data.

Ability to communicate professionally with vendors and internal teams while managing multiple priorities in a remote setting.

Comfortable identifying discrepancies, researching issues, and escalating concerns before they impact payments.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at roberthalfbenefits.com/Resources.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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