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Administrative Coordinator I

Texas A&M University System • Galveston, TX • 14h ago

Job Title

Agency

Texas A&M University at Galveston

Department

Enrollment Services

Proposed Minimum Salary

$3,750.00 monthly

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Coordinator I works under general supervision and provides administrative support for Student Enrollment Services to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential Duties/Tasks

Administrative Operations Management

Oversees planning and execution of administrative operations.

Maintains daily office calendar and appointment monitoring.

Reviews and monitors project and program timelines and proactively identifies issues.

Coordinates office records retention and maintains reference materials.

Coordinates inventory and maintenance of admissions materials.

Researches and responds to inquiries about office procedures and processes.

Coordinates logistical arrangements for travel, meetings, and events.

Assists in maintaining administrative office procedures.

Serves as primary or backup administrative support to assigned functional areas.

Documenting Imaging and Workflow Management

Supports the management of admissions and student records workflows and imaging support.

Maintains and monitors compliance with TAMU policies and procedures for all documents and processing.

Support and Coordination

Provides administrative support for executive staff and various team members.

Coordinates meetings, conferences, and special events.

Ensures compliance with office policies and procedures.

Assists with content and maintenance of office website.

Coordinates logistical arrangements for staff events and meetings.

Compliance and Policy Oversight

Monitors compliance with office policies and procedures.

Analyzes requirements for projects or initiatives.

Provides technical information regarding administrative procedures.

Assists in establishing procedures to ensure compliance with regulations.

Communications

Composes correspondence and assists in the preparation of reports, publications, and presentations, including editing and proofreading.

Coordinates the preparation and distribution of mail outs.

Other Duties

Performs other duties as assigned.

What you need to know

Salary: $45,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

Bachelor's degree or equivalent combination of education and experience.

Two years of experience in office administration.

Preferred Qualifications:

Travel and event coordination experience. Experience in student services or related field.

Working experience with various youth populations in admissions, recruitment, or financial aid.

Experience assisting with educational programs in a college or university setting.

Experience providing customer service in a professional office setting.

Experience in student records and admissions processing.

Experience in higher education.

Customer service experience and experience in project management, including a wide range of office experience.

Ability to prioritize compliance and accuracy for all work production.

Knowledge, Skills, and Abilities

Ability to work cooperatively with others.

Ability to multitask and work with frequent interruptions.

Ability to relate well with various student populations.

Ability to work well under pressure.

Excellent oral and written communication skills. Must be able to comprehend, give, and follow both written and verbal instructions.

Ability to use tact, diplomacy, and judgment in dealing with all customers.

Knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

Ability to pay close attention to detail, meet deadlines, and maintain a high level of accuracy, professionalism, and customer service.

Additional Information

Physical Requirements:

Mild to moderate lifting.

Frequently lifts and carries, pushes, or pulls items weighing up to 25 pounds.

Other Requirements and Factors:

This position is security sensitive.

This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

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