Job Title: Bilingual Administrative Assistant
Job Description
This bilingual administrative assistant role combines human resources support with purchasing coordination, providing broad exposure to both people operations and core business functions. You will support a diverse workforce, handle a variety of administrative tasks, and play a key role in keeping daily operations running smoothly. This position is ideal for someone who is detail-oriented, highly organized, and enjoys managing a wide range of responsibilities in a fast-paced environment.
Responsibilities
Provide day-to-day human resources support for a diverse hourly workforce, including Spanish-speaking employees, by answering questions and assisting with HR-related needs.
Process payroll and review timekeeping records for accuracy, ensuring that hours, overtime, and pay details are correctly captured.
Maintain accurate and up-to-date employee records while safeguarding confidentiality and complying with internal policies.
Coordinate onboarding and orientation for new hires, including preparing and collecting new hire paperwork and ensuring all documentation is complete.
Ensure compliance with company policies and employment regulations by following established procedures and supporting HR compliance initiatives.
Support benefits administration by assisting employees with benefit-related questions and directing them to appropriate resources when needed.
Manage employee status changes, including hires, terminations, and leaves, and ensure that all changes are properly documented and processed.
Prepare employment verifications and standard HR documentation in a timely and professional manner.
Track attendance, paid time off, and other employee records, and maintain accurate logs and reports.
Support employee relations by addressing basic employee concerns and escalating issues as appropriate.
Coordinate background checks, drug screens, and other onboarding requirements to ensure all pre-employment steps are completed.
Assist with HR audits, reporting, and compliance tasks by gathering data, organizing documentation, and supporting follow-up actions.
Support purchasing activities for materials, supplies, and services needed for operations.
Create and process purchase orders in company systems, ensuring all information is accurate and complete.
Review invoices for accuracy, pricing, and coding, and work to resolve discrepancies as they arise.
Enter and maintain purchasing data, including vendor information and order details, in the appropriate systems.
Ensure accurate cost coding and project allocation for purchases to support proper budgeting and reporting.
Communicate with vendors and internal teams to resolve issues, clarify requirements, and support timely delivery of goods and services.
Assist with inventory coordination and supply tracking to help maintain adequate stock levels for operational needs.
Track approvals and purchasing requests, following up as needed to keep orders moving through the process.
Ensure vendors follow company purchasing procedures and standards.
Provide general administrative and clerical support, including data entry, document preparation, and customer service for internal and external stakeholders.
Collaborate closely with leadership and office staff to support daily operations and contribute to a well-organized, efficient front office.
Essential Skills
Bilingual proficiency in Spanish and English, with the ability to communicate clearly and professionally with a largely Spanish-speaking workforce.
At least 2 years of office administrative experience, preferably supporting human resources and/or purchasing functions.
Proven experience providing administrative support, including clerical tasks, document management, and coordination of multiple priorities.
Experience in human resources administrative support, such as handling employee records, onboarding, and basic HR processes.
Experience in purchasing-related support, including creating purchase orders, reviewing invoices, and maintaining purchasing data.
Strong proficiency with Microsoft Office products and the MS Office suite, including Word, Excel, and Outlook.
Accurate data entry skills with strong attention to detail and the ability to maintain high levels of accuracy in records and reports.
Customer service experience, with the ability to interact professionally and helpfully with employees, vendors, and internal stakeholders.
Ability to work onsite 5 days per week in a fast-paced office environment.
Strong organizational and time management skills, with the ability to handle interruptions and prioritize tasks effectively.
Additional Skills & Qualifications
Experience working in environments that blend HR and purchasing responsibilities is highly beneficial.
Experience in clerical and administrative assistance within an industrial or operations-focused setting is an advantage.
Comfort working with a diverse hourly workforce and supporting individuals with varying levels of familiarity with HR processes.
Ability to maintain professionalism, confidentiality, and composure when handling sensitive employee information and situations.
Strong interpersonal skills, with an approachable and helpful demeanor and the ability to build trust with employees and colleagues.
Interest in developing a career in human resources, administration, or operations support, with a desire to learn and grow.
Ability to follow established procedures while also identifying opportunities to improve processes and efficiency.
Work Environment
This role is based onsite in an industrial concrete manufacturing setting, where a small, fast-paced front office supports a large production yard. You will regularly interact with employees coming in from the yard with questions, paperwork needs, and HR support requests, often in Spanish. The environment is high-traffic and interruption-driven, requiring strong organization, focus, and time management to stay on top of priorities. You will work closely with leadership and office staff in a collaborative, operations-focused culture that values being approachable, helpful, and solutions-oriented. Success in this role involves balancing responsiveness to employees with maintaining structure and boundaries to complete administrative, HR, and purchasing tasks on time. The schedule follows a consistent Monday-Friday workweek with no weekends, and you will use standard office technologies such as Microsoft Office, data entry tools, and company purchasing and HR systems while working onsite five days per week.
Job Type & Location
This is a Contract position based out of Tampa, FL.
Pay and Benefits
The pay range for this position is $24.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Tampa,FL.
Application Deadline
This position is anticipated to close on Jun 23, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
