Administrative Assistant

Community Involvement Programs • Saint Paul, MN • 2h ago

At Accord, we believe in creating communities where all people feel included and empowered, regardless of the challenges they face. We are on a mission to help people live their greatest lives. We make it possible for people living with disabilities or mental health issues to achieve their personal or career goals and live life to the fullest. We'd like to think we have the best jobs in the world - keep reading to learn more about working here at Accord.

About the Role

This position is responsible for administrative support at the Accord's office. Duties will be administrative in nature and will include maintaining files, data entry, sorting and organizing and assisting with projects. In addition to administrative support, this position also serves as a receptionist for the headquarters office.

Job Location

St. Paul, MN

Essential Responsibilities -

Administrative:

Serve as a representative of the agency to the people we support, our community partners and external constituents. Relate to the public in a pleasant and professional manner.

Serve as a positive role model for employees and people we support.

Provide administrative and clerical support to the Senior Cabinet and other leaders including processing of letters, memos and reports.

Greet and direct visitors, delivery personnel and Metro Mobility

Receive and direct incoming phone calls; use Netsmart to find appropriate staff contact for calls from people we support.

Sort and distribute mail, deliveries and emails.

Process and post outbound mail and packages.

Assist with the printing, stuffing, posting and mailing of mail projects

Print/copy and distribute documents as needed.

Keep the main lobby area neat and organized.

Provide administrative and clerical support to the Senior Cabinet and other leaders including processing of satisfaction surveys, new employee documentation and donation letters.

Complete monthly supply inventory and submit it to the Operations Manager

Check in/out temporary badges, maintaining documentation

Restock supplies in first floor common areas

Maintain call and visitor volume logs

Participate in employee training and safety initiatives

Perform other duties as required or assigned.

Payroll and Finance

Daily review of FSS EVV clock-in/out on HHA Exchange dashboard. Verifying and correcting visits as needed for FSS employees; including monitoring of FSS shared inbox.

Assisting Payroll/Operations specialist with FSS payroll export and reconciliation on bi-weekly basis to gain additional knowledge and assume additional responsibilities.

Processing incoming FMS IRS 2678 Form to Nav+ PS profile and tracker.

Assisting FMS Payroll Specialist with additional administrative duties as needed.

Requirements

Education:

High school diploma or GED preferred

Skills:

This position requires a minimum of six months experience working in an office/clerical support position.

Strong organization skills are required.

Must maintain confidentiality in daily operations.

Benefits

Competitive wage ($16-18/hourly) and benefit package with PTO, 9 paid holidays, health, dental, vision, and life insurance, NO COST short & long-term disability insurance, retirement savings plan options, employee wellness program, tuition assistance program, career advancement, mileage reimbursement for providing direct services, a positive, friendly work environment and much more.

AccordJobs

Similar Jobs

Sr Engineering Manager - Advanced AI (Applied ML, LLMs, Deep Learning)(Remote Or Hybrid)

Target • Brooklyn Park, MN • 2h ago

Management & Administrative

The pay range is $132,000.00 - $238,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In add...

2h ago

Go to Apply

AD, Program Management & PMO

Humana • Saint Paul, MN • 2h ago

Management & Administrative

Become a part of our caring community The Associate Director, Program Management & PMO will serve as a strategic and operational leader within the Medicaid Clinical Operations organization, responsible for overseeing...

2h ago

Go to Apply

ACH Business Operations Analyst

U.S. Bank • Saint Paul, MN • 2h ago

Management & Administrative

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it tak...

2h ago

Go to Apply

Administrative Assistant - Business Line Reporting & Planning

U.S. Bank • Minneapolis, MN • 2h ago

Management & Administrative

2h ago

Go to Apply

Associate Customer Service

Cargill • Wayzata, MN • 12h ago

Management & Administrative

Cargill is a family company committed to providing food and agricultural solutions to nourish the world in a safe, responsible, and sustainable way. We sit at the heart of the supply chain, partnering with producers and...

12h ago

Go to Apply

Customer Service Representative

Robert Half • Shakopee, MN • 12h ago

Management & Administrative

Description We are looking for a detail-oriented Customer Service Representative to join a Contract assignment in Shakopee, Minnesota. In this role, you will support the customer service function by entering orders accur...

12h ago

Go to Apply

Associate Customer Service

Cargill • Wayzata, MN • 12h ago

Management & Administrative

12h ago

Go to Apply

Donor Recruitment Account Manager (Marshall, MN)

American Red Cross • Saint Paul, MN • 14h ago

Management & Administrative

Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are y...

14h ago

Go to Apply

Regional Sales Manager - East Region

Viking Coca-Cola • River Falls, WI • 14h ago

Management & Administrative

14h ago

Go to Apply

Territory Sales Manager - CCST (Newport, CA)

Sumitomo Pharma • Saint Paul, MN • 14h ago

Management & Administrative

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare dis...

14h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)