Job Title: Administrative Services Assistant 3Job Description
This full-time Administrative Services Assistant (ASA) 3 role offers a unique opportunity to provide high-level professional and confidential support to managers and staff within Power Services, a business line of Bonneville Power Administration. You will support day-to-day operations, including program coordination, meeting planning, contract and documentation coordination, reporting, and administrative support services. As an active member of the administrative services team, you may work with a Vice President and sub-departments, providing administrative backup for other Power Services organizations as needed. You will also serve as a liaison to external agencies and organizations, handling assignments that range from routine to critical.
Responsibilities
Provide confidential administrative/clerical support to managers and staff.
Greet, screen, and escort visitors, addressing questions and setting appointments.
Create, edit, and proof documents and presentations using MS Office Suite.
Draft and review correspondence for manager signature, ensuring compliance with policies.
Attend meetings, record minutes, and disseminate as needed.
Maintain a tracking system of action items to ensure timely compliance.
Screen and respond to telephone calls, forwarding inquiries as necessary.
Process and screen incoming and outgoing correspondence.
Establish and maintain communication channels to coordinate information flow.
Perform faxing, scanning, and photocopying, and request printing services.
Update and maintain desk reference manuals.
Serve as backup for Tier II and IV Administrative Assistants.
Coordinate managers' Outlook calendars and schedules.
Organize and plan meetings, conferences, and training sessions.
Assist with personnel actions, including performance appraisal plans.
Coordinate travel arrangements and process related documentation.
Manage time and attendance reporting for federal personnel.
Provide overall administrative support, liaising with various departments.
Maintain office supply stock and coordinate equipment maintenance.
Manage organizational SharePoint site, updating content and permissions.
Coordinate documentation for Power Services between BPA and external parties.
Essential Skills
High school diploma or equivalent required.
6 years of demonstrated administrative/clerical experience.
4+ years of experience with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
Intermediate to advanced SharePoint skills.
Additional Skills & Qualifications
Associate's or Bachelor's Degree in Office Administration/Management or related field preferred.
Experience with remote meeting software (WebEx, Teams, etc.).
Previous experience in the utility industry.
Experience working with contracts.
Work Environment
The work environment is slower-paced with somewhat flexible hours, offering a business casual dress code. The role involves independent work with little supervision, but is deadline-driven and may require waiting on approvals. Power Services is dedicated to being a trusted steward of the Columbia River Power system, promoting energy conservation and managing power production and marketing. The team values collaboration and enjoys a positive, cooperative atmosphere.
Job Type & Location
This is a Contract position based out of Portland, OR.
Pay and Benefits
The pay range for this position is $36.00 - $41.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Portland,OR.
Application Deadline
This position is anticipated to close on Jun 17, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
