Training Administrative Assistant

Kaeser Compressors, Inc. • Fredericksburg, VA • 4h ago

Kaeser Compressors, Inc. is one of the largest and most successful suppliers of industrial compressed air and vacuum systems with nearly 7,000 employees worldwide. Our primary goal is providing exceptional customer service coupled with innovative products and progressive system solutions. We specialize in evaluating each customer's application and providing the most energy efficient and effective air system solution. To learn more about Kaeser, visit our website at us.kaeser.com , and for a sneak peek into what it's like being a part of the Kaeser Family, visit https://www.youtube.com/watch?v=hIExfcCA_Rw .

We are seeking a highly motivated and versatile Training Administrative Assistant to join our team. This role is perfect for someone who thrives in a dynamic environment and enjoys taking initiative. As a key player in our training department, you will help increase employee engagement with our learning platforms and support the growth of our development programs. The ideal candidate will be a proactive problem-solver with strong project management skills, capable of working independently and anticipating the needs of the department.

Job Functions

Supports the training team in planning, coordinating, and maintaining records of training programs.

Coordinates instructors, guest speakers, and training venues for various learning events.

Acts as the backbone of the department, ensuring smooth operation and high-quality delivery of all training-related activities.

Responsibilities

Promote Training and Development Services: Actively promote our training programs through various marketing activities, including in-person demonstrations and digital marketing campaigns.

Manage Training Platforms: Set up and manage internal training web pages, including adding/removing content, creating visually appealing layouts, posting updates, and driving engagement.

Coordinate Learning Events: Organize and coordinate training events, including scheduling classes, booking venues, arranging instructors and guest speakers, and ensuring all logistics are handled smoothly.

LMS Management: Utilize our Learning Management System (LMS) to schedule classes, maintain training records (e.g., trainee rosters, schedules, attendance), and distribute course certificates.

Participant Support: Serve as a primary point of contact for training participants, addressing inquiries, and providing guidance on available training resources.

Administrative Support: Handle administrative tasks such as answering emails, ordering supplies, handling billing/invoicing related to training, and maintaining training records.

Independent Problem Solving: Identify potential issues before they arise and take proactive steps to address them. Demonstrate the ability to work independently, manage multiple tasks, and adapt to changing needs.

Report Generation: Create reports to analyze employee engagement with training programs, including tracking participation rates and feedback.

Event Management: Coordinate and set up appointments for one-on-one career development discussions and help employees create development action plans.

Qualifications

Strong critical thinking skills with the ability to anticipate and solve problems independently.

Excellent organizational and multitasking abilities, with a keen attention to detail.

Outstanding communication and interpersonal skills, with a customer-focused approach.

Experience in managing web content and digital marketing is a plus.

Knowledge of Google Suite; experience with Learning Management Systems (LMS) or similar platforms is highly desirable.

Ability to work effectively under pressure and manage multiple projects simultaneously.

Proven track record of taking initiative and working independently in a fast-paced environment.

Why Join Us?

At our company, you'll be part of a dynamic team that values creativity, collaboration, and a commitment to excellence. We are looking for a dedicated professional who is ready to make a meaningful impact on our employees' growth and development. If you are a self-starter with a passion for helping others learn and succeed, we want to hear from you!

We offer a competitive salary, excellent benefit package including Medical, Dental, Vision, Profit Sharing and 401(k) Plan as well as a roof top cafe, on-site exercise facility, free exercise classes and a health and wellness program.

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

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