Office Administrative Assistant

Robert Half • Encinitas, CA • 5h ago

Description

A growing sports apparel and lifestyle brand in Encinitas is seeking an Office Administrative Assistant to support accounting operations, purchasing activities, and general office administration. This role is perfect for someone who enjoys a mix of administrative and accounting-related responsibilities while working in a creative and energetic business environment.

The ideal candidate is highly organized, detail-oriented, and comfortable supporting multiple departments while maintaining accurate records and documentation.

Responsibilities

Accounting & Purchasing Support

Enter vendor invoices into the accounting system

Perform AP data entry and invoice coding

Assign General Ledger account codes accurately

Process and maintain purchase order records

Assist with vendor setup and documentation management

Reconcile invoice information and supporting documentation

Support month-end accounting processes and reporting

Administrative & Office Operations

Manage office supply ordering and inventory

Maintain filing systems and company documentation

Assist with data entry, reporting, and administrative projects

Coordinate incoming mail, shipping, and package distribution

Support leadership with scheduling and operational tasks

Assist with special projects across departments

Requirements

2+ years of administrative or accounting support experience preferred

Experience with accounts payable processing and GL coding required

Strong Microsoft Excel and data entry skills

Experience with QuickBooks, NetSuite, Sage, or similar accounting software preferred

Excellent organizational and multitasking abilities

Strong attention to detail and follow-through

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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