Description
We are looking for an Accounts Payable Specialist to support cash management and day-to-day accounting operations for a higher education organization in Kendall, Florida. This Long-term Contract position is ideal for someone who combines strong payables knowledge with a solid background in reconciliations and audit support. The right candidate will be comfortable managing multiple priorities, communicating clearly with internal stakeholders, and using accounting systems and Microsoft Office tools to maintain accurate financial records.
Responsibilities:
Process invoices accurately, including coding charges and assigning expenses to the appropriate accounts or cost centers.
Reconcile accounts and payment activity on a regular basis to ensure financial records remain complete, balanced, and up to date.
Review transactions for accuracy and help prepare documentation needed for internal reviews, contract-related audits, and compliance checks.
Support cash management activities by tracking disbursements, monitoring payment status, and assisting with account analysis.
Investigate discrepancies in invoices, expenses, and vendor records, then work with relevant teams to resolve issues promptly.
Maintain organized accounting documentation and contract-related records to support reporting and audit readiness.
Use accounting software along with Excel, Word, and Outlook to manage payables workflows, reporting tasks, and daily communication.
Coordinate with departments and vendors effectively to answer questions, clarify payment details, and keep processes moving efficiently.
If interested, please email Cristina.Arguello@roberthalf
Requirements - Hands-on experience in accounts payable and invoice processing within an accounting or finance environment.
Proven ability to perform account reconciliations and support audit activities with accurate financial documentation.
Knowledge of invoice coding, expense allocation, and expense reconciliation practices.
Familiarity with contract administration concepts, including review of billing terms and contract-related financial details.
Strong written and verbal communication skills with the ability to work effectively across teams.
Demonstrated ability to learn new processes quickly and manage multiple tasks in a fast-paced setting.
Proficiency in Microsoft Excel, Word, and Outlook, along with experience using accounting software.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at roberthalfbenefits.com/Resources.
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