Receptionist

Allied Universal • Oakland, CA • 4h ago

Allied Universal is currently seeking a Receptionist at our local branch office to oversee front desk operations that will include answering and responding to incoming calls, greeting and directing visitors and general administrative duties for branch staff.

RESPONSIBILITIES:

Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages

Greet and direct visitors as appropriate based on purpose of their visit

Assist candidates with employment applications and other pre-employment paperwork as required or needed

Assist with personnel file maintenance following corporate HR guidelines

Assist with WinTeam data entry and file maintenance as directed by Human Resource staff

Assist with guard card license reporting processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff

Maintain office supplies and organization of office in general

May assist Human Resource Coordinator to maintain uniform program, including measuring and ordering initial uniforms, tracking issuance to existing personnel, collection of uniforms, and request for issuance of uniform refunds

Assist with various administrative duties as assigned by the Branch Manager or Branch Staff

QUALIFICATIONS:

High school diploma (or equivalent)

Three (3) - four (4) years of prior receptionist and/or Human Resources or related experience

Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers

Demonstrated outstanding organizational skills required; ability to accurately maintain and organize large volumes of paperwork

Excellent verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player

Excellent computer skills including Microsoft Office products, Internet and websites required; prior experience using HRIS automated systems a strong plus

BENEFITS:

Medical, dental, vision, basic life, AD&D, and disability insurance

Enrollment in our company's 401 (k) or Supplemental Income Plan, subject to eligibility requirements

Eight paid holidays annually, five sick days, and four personal days

Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

PAY:

$22/hr.

Job ID: 2026-1608114

Location: United States-California-Oakland

Job Category: Administrative

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