Job Title: Billing and Collections Specialist
Job Description
The Billing and Collections Specialist manages the full billing and collections lifecycle within a legal environment, ensuring accurate invoicing, timely collections, and clear communication with internal and external stakeholders. This role requires a solid understanding of legal billing practices, electronic billing processes, and rate structures, along with the ability to analyze client billing agreements and support attorneys with unbilled time, costs, and accounts receivable. The specialist works closely with the accounting team and attorneys to uphold firm policies, maintain detailed records, and help drive efficient, client-focused billing operations.
Responsibilities
Monitor and work directly with attorneys on unbilled time, costs, and collection of accounts receivable.
Document client activity and collection efforts in a clear and organized manner.
Serve as a firm ambassador by responding to client billing inquiries and facilitating collection efforts in a professional and service-oriented way.
Analyze and document specific client billing agreements and alternative fee arrangements.
Maintain accurate records related to client billing guidelines, agreements, and collections.
Adhere to firm billing and collection policies and procedures at all times.
Communicate clearly with internal and external clients, both in writing and verbally, regarding billing matters and collection of accounts receivable.
Respond to attorney inquiries regarding unbilled inventory, as well as billing and payment historical data.
Research and provide direction on resolving billing and payment issues, including discrepancies and questions from clients or attorneys.
Identify short-paid invoices and reconcile differences to ensure accurate account balances.
Issue monthly client statements of account in a timely and accurate manner.
Cross-train with other team members to provide coverage and support across the billing and collections function.
Assist with hotline and email inbox requests related to billing and collections.
Train new attorneys and legal assistants on inventory processes and billing software.
Support electronic filing of work to align with the firm's green initiative to reduce paper usage.
Prioritize rush requests and meet month-end and year-end billing and collections deadlines.
Essential Skills
5+ years of experience in billing and collections within the legal industry.
Solid understanding of billing and collections processes, electronic billing workflows, and rate structures in a legal environment.
Hands-on experience with Aderant Expert billing software.
Experience with electronic billing vendors and legal e-billing platforms.
Proficiency with Microsoft Word and Excel, including use of functions, formatting spreadsheets, and creating and working with pivot tables.
Familiarity with Microsoft Outlook for professional communication and coordination.
Ability to work independently as well as collaboratively within a team.
Strong ability to prioritize rush requests and consistently meet month-end and year-end deadlines.
High attention to detail and strong focus on accuracy and quality of work product.
Strong written and verbal communication skills for interacting with attorneys, clients, and internal staff.
Work Environment
This is a hybrid role based in Parsippany, with 1-2 days per week onsite and the remainder of the time worked remotely. The position is part of the accounting team and follows a standard 35-hour workweek, offering a stable and predictable schedule. The office environment is modern and supportive, with amenities such as coffee (including cold brew, nitro, and hot options), snacks, and provided lunches to create a comfortable and collaborative workspace. The team uses a range of technologies, including legal billing software, electronic billing platforms, and Microsoft Office applications, and promotes electronic filing practices to support a green, paper-reduced operation.
Job Type & Location
This is a Permanent position based out of Parsippany-Troy Hills, NJ.
Pay and Benefits
The pay range for this position is $75000.00 - $90000.00/yr.
This position offers a compensation range of $75K to $90K annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Staff may also be eligible for discretionary year-end bonuses and annual merit-based increase. The comprehensive benefits package includes medical, dental, vision, life, and disability insurance, a 401 (k) retirement plan and paid time off.
Workplace Type
This is a hybrid position in Parsippany-Troy Hills,NJ.
Application Deadline
This position is anticipated to close on Jun 19, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
