Accounts Payable Specialist

Robert Half • Ontario, CA • 2h ago

Description

We're seeking a detail-oriented Accounts Payable Specialist to join our team in Ontario, California. This role is ideal for an experienced accounting professional with strong full-cycle accounts payable knowledge, excellent invoice processing skills, and proficiency in Microsoft Excel. The Accounts Payable Specialist will be responsible for ensuring timely and accurate payment processing, vendor management, and account reconciliation while maintaining compliance with internal controls and company policies.

Key Responsibilities:

Manage accounts payable functions from invoice receipt through payment processing and reconciliation.

Review, code, and process a high volume of vendor invoices accurately and efficiently.

Perform 3-way matching of purchase orders, invoices, and receiving documents to ensure proper authorization and accuracy.

Resolve invoice discrepancies by working closely with vendors, purchasing teams, and internal departments.

Prepare and process weekly check runs, ACH payments, and wire transfers.

Maintain vendor files, including W-9s and payment terms, and assist with vendor setup and updates.

Reconcile vendor statements and investigate outstanding balances or payment issues.

Assist with month-end close activities, including AP accruals and account reconciliations.

Utilize Excel for reporting, account analysis, reconciliations, and data management, including formulas, pivot tables, and VLOOKUPs.

Support audits and ensure adherence to company policies and accounting procedures.

Requirements

Qualifications:

2+ years of recent accounts payable experience.

Strong experience with full-cycle AP and 3-way matching in preferred.

Proficiency in Microsoft Excel, including intermediate to advanced functions.

Experience with ERP systems and accounting software platforms.

Strong attention to detail, organizational skills, and ability to meet deadlines in a fast-paced environment.

Effective written and verbal communication skills.

Experience in various industries is preferred, offering adaptability to different business environments and AP processes.

If this sounds like you, please apply today!

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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