Job Title: HR Administrative AssistantJob Description
The HR Administrative Assistant (Payroll & HR Administrator) supports the Human Resources department by managing payroll processes and assisting with day-to-day HR operations. This role ensures accurate and timely payroll processing, maintains complete and compliant employee records, supports onboarding and benefits administration, and delivers professional and confidential employee service in a fast-paced environment. The position is ideal for a detail-oriented, organized HR professional who is eager to learn, grow, and balance payroll accuracy, compliance, and HR administrative support.
Responsibilities
Process biweekly payroll accurately and on time for hourly and salaried employees.
Audit electronic timecards, schedules, PTO, sick time, overtime, and payroll adjustments to ensure accuracy and proper approvals.
Ensure compliance with federal, state, and local wage and hour regulations in all payroll activities.
Research and resolve payroll discrepancies, timesheet issues, and employee payroll inquiries in a timely and professional manner.
Process retroactive payments, corrections, deductions, and other payroll adjustments as needed.
Review payroll data, including hours worked, PTO, commissions, bonuses, deductions, and retroactive items, and collaborate with supervisors to validate hours and resolve issues.
Prepare payroll reports and provide payroll-related reporting support to the Accounting department and management as requested.
Maintain accurate payroll records and support payroll reporting for internal and external audits.
Reconcile benefit carrier invoices against employee payroll deductions and investigate and resolve any discrepancies.
Support the HR department with daily administrative functions and employee support activities.
Assist with onboarding processes, including new hire documentation, orientation, and employee file creation and maintenance.
Prepare and process employment-related documents such as status changes and terminations.
Maintain accurate, organized, and confidential employee records in compliance with company policies and legal requirements.
Support I-9 completion, E-Verify, employment verification requests, and other employment-related compliance requirements.
Assist with benefits administration, including open enrollment and employee benefit changes.
Respond to employee questions regarding HR and payroll matters and escalate issues when appropriate.
Assist with internal HR communications and employee engagement initiatives.
Identify opportunities to improve HR and payroll processes and support the implementation of solutions.
Perform additional HR and payroll duties and responsibilities as assigned based on business needs.
Essential Skills
2-5 years of experience in payroll and/or human resources.
Basic human resources knowledge with hands-on experience supporting HR functions such as onboarding, employee documentation, and records management.
Working knowledge of payroll processes, wage and hour laws, timekeeping rules, and payroll compliance requirements.
Experience with payroll processing and auditing timecards, PTO, sick time, overtime, and payroll adjustments.
Fully bilingual in English and Spanish, with excellent verbal and written communication skills in both languages.
Strong attention to detail, organization, and accuracy in all HR and payroll tasks.
Ability to handle sensitive and confidential information with professionalism and discretion.
Strong interpersonal and customer service skills when supporting employees and internal stakeholders.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Additional Skills & Qualifications
Experience with payroll and HRIS systems such as Workday, Paylocity, ADP, or similar platforms is a plus.
Experience providing administrative and clerical support in a human resources setting.
Interest in learning and growing as an entry-level to mid-level HR professional within an organization.
Ability to collaborate effectively with a small HR team to support a larger employee population.
Demonstrated ability to identify process improvement opportunities and contribute to implementing solutions.
Work Environment
This is a full-time, on-site position, Monday through Friday, from 8:00 a.m. to 5:00 p.m. You will work as part of a small HR team of approximately three people and support a workforce of around 200 employees, most of whom are Spanish-speaking. The role involves regular use of computers, payroll and HRIS systems, and Microsoft Office applications in a professional office setting. The work environment is fast-paced and collaborative, with a strong focus on accuracy, confidentiality, and responsive employee service, and standard professional attire is expected.
Job Type & Location
This is a Contract to Hire position based out of Medley, FL.
Pay and Benefits
The pay range for this position is $21.63 - $24.04/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Medley,FL.
Application Deadline
This position is anticipated to close on Jun 15, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
