Front Desk Administrative Assistant

ISYS Technologies • Boulder, CO • 4h ago

Minimum Clearance Required

US Citizen

Responsibilities

I2X Technologies is a reputable technology services company to the Federal Government. Whether the focus is on space exploration, national security, cyber security, or cutting-edge engineering applications, I2X is ready to offer you the chance to make a real-world impact in your field and for your country. We provide long-term growth and development. Headquartered in Colorado, I2X is engaged in programs across the country and in more than 20 states. Our programs support multiple Federal agencies, the Department of Defense and often focused on the space initiatives of our government customers.

I2X Technologies is seeking a Front Desk Administrative Assisatnt to support ongoing activities for a customer in Boulder, CO .This position will be on-site and will require US Citizenship with the ability to obtain a Secret/Top Secret Clearance.

I2X Technologies is looking for a talented customer facing Front Desk Administrative Assistant to join our growing team!

This position is Monday - Friday from 0700-1500 in person at our Boulder Ground Innovation Facility (BGIF). Work Location is Boulder/Gunbarrel area.

Responsibilities:

The Front Desk Administrative Assistant position will provide front desk and administrative support to all customers and tenants of the facility to include Facility Managers, Government Leads, and program personnel. Support will include assisting program personnel with site access, event planning and coordination, visits/tours within the facility, and administrative support to the overall organization.

In order to be successful in this role, you will need to have prior experience in general event management, administrative logistics, and customer service. This role requires an enthusiastic, proactive individual with outstanding communication skills and the ability to demonstrate incredible customer service, organization, collaboration, and leadership skills.

What You'll Be Doing:

Front desk presence - Greet and proactively develop and manage vendor and customer relationships ensuring expected service levels are achieved or exceeded

Visitor Access Request (VAR) coordination and verification with the Site Security team and Facility Security Officers, verifying visitor clearances and administering security badges at the front desk

Event support consisting of forms verification, pre and day-of arrival coordination

Event coordination support (i.e. Support the full life cycle of events from inception, client collaboration and scheduling to implementation for experiences ranging from meetings to large-scale demonstrations and symposiums, and update calendars for as many as 10 events per week in meeting and event spaces across Lab spaces

General Government team and contractor team support (e.g. "go to" person for asking questions and they can point us to the correct personnel within the organization, and daily calendar deconfliction)

Personnel "Care and Feeding" (e.g. Get well/Sympathy/Congrats cards, farewell party coordination, farewell plaque creation, happy hour coordination)

General support of facility (e.g. forms, coffee/snacks in break rooms, facility requests for janitorial services with various departments, ordering supplies, etc.)

Calendar and communications support

Org chart, distribution list, and personnel directory management

Qualifications

Must be willing and able to obtain, maintain and/or currently possess a Secret security clearance. An active clearance would be preferred.

Demonstrated ability to effectively work with and communicate with all levels of management and individual contributors on the program team

Demonstrated ability to work with minimal supervision

Excellent written and oral communication skills, including multitasking skills

Proficient with Microsoft Office suite of tools

Desired Skills

2+ ye ars of relevant experience

Understanding of Project Management processes

Use of web calendering and organization tools

Essential Requirements:

US Citizenship is required.

In compliance with Colorado's Equal Pay for Equal Work Act, the annual base salary range for this position is listed . Please note that the salary information is a general guideline only. I2X Technologies considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation.

While performing the duties of this job, the employee will regularly sit, walk, stand and climb stairs and steps. May require walking long distance from parking to work station. Occasionally, movement that requires twisting at the neck and/or trunk more than the average person, squatting/ stooping/kneeling, reaching above the head, and forward motion will be required. The employee will continuously be required to repeat the same hand, arm, or finger motion many times. Manual and finger dexterity are essential to this position. Specific vision abilities required by this job include close, distance, depth perception and telling differences among colors. The employee must be able to communicate through speech with clients and public. Hearing requirements include conversation in both quiet and noisy environments. Lifting may require floor to waist, waist to shoulder, or shoulder to overhead movement of up to 20 pounds. This position demands tolerance for various levels of mental stress.

I2X Technologies is an Engineering and Information Technology Company focused on providing Services to the Federal and State Government. I2X offers a competitive compensation program and comprehensive benefits package to our employees.

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