Administrative Coordinator

Robert Half • Quincy, MA • 1h ago

Description We are looking for an Administrative Coordinator to support active construction projects in Quincy, Massachusetts. This Long-term Contract opportunity is ideal for someone who enjoys keeping documentation accurate, coordinating with multiple stakeholders, and helping project teams stay organized. The person in this role will work closely with clients, subcontractors, and internal staff to keep administrative processes moving efficiently in a collaborative environment.

Responsibilities:

Prepare, organize, and distribute project-related documents to ensure teams have timely and accurate information.

Respond to incoming requests from clients, subcontractors, and project staff while providing attentive administrative support.

Coordinate documentation and workflow needs across multiple construction projects running at the same time.

Maintain subcontractor agreements and project contracts, tracking status and supporting proper recordkeeping.

Schedule meetings, update calendars, and assist with general project coordination activities as needed.

Support daily office and project administration using systems such as Procore, SAP, and Microsoft Office applications.

Help facilitate communication among project participants to keep tasks aligned and deadlines on track. Requirements - Prior experience in an administrative, project coordination, or construction support role.

Proficiency with Procore, SAP, and Microsoft Office products.

Ability to manage documentation and contract records with strong attention to detail.

Experience handling inbound calls, written requests, and scheduling responsibilities in a detail-focused setting.

Strong organizational skills with the ability to support multiple active projects at once.

Personable and collaborative communication style suited to working with clients, subcontractors, and internal teams.

Availability to work 25 hours per week, Monday through Friday, in Quincy, Massachusetts. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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