Back to Jobs search

Administrative Assistant 2

New York State Civil Service • Albany, NY • 1h ago

NY HELP No

Agency Temporary and Disability Assistance, Office of

Title Administrative Assistant 2

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 15

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Division of Shelter Oversight and Compliance

40 North Pearl Street

City Albany

State NY

Zip Code 12243

Duties Description This position will support the daily operations of the Division as well as supervise administrative support staff. Duties include, but are not limited to: - Support Division of Oversight and Compliance Deputy Commissioner; - Handle day-to-day office operations;- Handle on-boarding of Albany staff; - Assist Division staff with reconciliations via the Statewide Financial System (SFS); - Oversees administrative support team assignments such as scheduling of meetings, assistance with phone inquiries, ordering office supplies, distributing incoming correspondence; - Ensure Division documents comply with Agency branding and accessibility requirements; - Serve as Division training coordinator; - Oversee Division shared drive; - Participate in a variety of projects and time-sensitive assignments; - Communicate effectively, both orally and in writing;- Perform other administrative duties as assigned; - Strong attention to detail;- Ability to organize and prioritize multiple tasks and meet deadlines.

Minimum Qualifications Non-Competitive Minimum Qualifications:High school diploma or high school equivalency diploma; and three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Substitution: Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Additional Comments A full-time, non-competitive appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates must be legally authorized to work in the United States. Your resume must indicate how you meet the minimum qualifications for this position. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.Telecommuting up to 50% may be available in accordance with The Office of Temporary and Disability Assistance policy and can be discussed during the interview.Interested applicants should send an email with their resume attached to jobpostings@otda.ny.gov and reference posting #26-069. DO NOT REFERENCE THE VACANCY ID NUMBER.NYS OTDA seeks to promote a diverse workforce that is a representation of the various cultures, voices, backgrounds, ideas, and talents of the citizens and communities that we serve. In alignment with New York State's Executive Orders 187 and 31, OTDA is committed to advancing diversity, equity, inclusion, and accessibility by fostering an inclusive workplace.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

Notes on Applying Interested applicants should send an email with their resume attached to jobpostings@otda.ny.gov and reference posting #26-069. DO NOT REFERENCE THE VACANCY ID NUMBER.Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.In accordance with state law, Governor's Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate. If you require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-7284.

Similar Jobs

Account Manager II - Desk Based Sales

Lumen • Albany, NY • 59min ago

Management & Administrative

Lumen is the trusted network for the AI-powered world, connecting people, data, and applications through our expansive fiber network and connected ecosystem. We enable secure, high-performance connectivity across cloud,...

59min ago

Go to Apply

Account Manager

Norstella • Albany, NY • 2h ago

Management & Administrative

Account Manager Company: Evaluate Location: Remote, United States Date Posted: Jun 4, 2026 Employment Type: Full Time Job ID: R-2014 Description About Norstella: Norstella is a premier and critical global life sciences d...

2h ago

Go to Apply

Account Manager

Norstella • Albany, NY • 2h ago

Management & Administrative

2h ago

Go to Apply

Technical Sales Manager Rack and Row Solutions

Vertiv Corporation • Albany, NY • 2h ago

Management & Administrative

Job Description POSITION SUMMARY We are looking for an in-market Technical Sales Manager - Rack & Row Solutions to support the growth of Vertiv rack and cabinet solutions. This role is responsible for conducting cust...

2h ago

Go to Apply

Sales and Operations Management Trainee

Penske • Albany, NY • 4h ago

Management & Administrative

Position Summary: Take charge. Think fast. Move forward. As a Sales and Operations Management Trainee in our fast-paced environment, you will use your hard-earned degree to run a business and quickly solve problems for o...

4h ago

Go to Apply

Territory Sales Manager

Waste Connections • Clifton Park, NY • 7h ago

Management & Administrative

County Waste & Recycling is hiring a driven, results-oriented Territory Sales Manager to build and grow a book of business within an assigned territory. This is a field-based role focused on prospecting, relationship...

7h ago

Go to Apply

Administrative Assistant 1/Trainee, Central Office;

New York State Civil Service • Albany, NY • 7h ago

Management & Administrative

NY HELP Yes Agency Mental Health, Office of Title Administrative Assistant 1/Trainee, Central Office; Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services...

7h ago

Go to Apply

Night Floor Manager

Jetro Holdings, Inc • Colonie, NY • 7h ago

Management & Administrative

Night Floor Manager Company: Jetro / Restaurant Depot Location: 22 Warehouse Row, Colonie, NY 12205 Job Type: Full-time Sector: Management Compensation: $19.00 - $19.64 an hour JOB DETAILS Position Title: Night Manager M...

7h ago

Go to Apply

Receiving Clerk

Jetro Holdings, Inc • Colonie, NY • 7h ago

Management & Administrative

Receiving Clerk Company: Jetro / Restaurant Depot Location: 22 Warehouse Row, Colonie, NY 12205 Job Type: Full-time Sector: Warehouse Team Member - Non Union Compensation: $17.50 - $18.09 an hour JOB DETAILS Position Tit...

7h ago

Go to Apply

Receptionist

Jetro Holdings, Inc • Colonie, NY • 7h ago

Management & Administrative

Receptionist Company: Jetro / Restaurant Depot Location: 22 Warehouse Row, Colonie, NY 12205 Job Type: Full-time Sector: Warehouse Team Member - Non Union Compensation: $17.00 - $17.57 an hour JOB DETAILS Position Title:...

7h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)