Office Administrative Assistant

ALMAC Group • Souderton, PA • 2h ago

Almac Group is currently seeking an Office Administrative Assistant for our Souderton Pa. location. This position is primarily responsible for providing Administrative/Mailroom support to the Souderton office and other PA sites on behalf of the Office Services/Facilities team.

Essential Functions

Provides customer service in a prompt and professional manner by performing various administrative duties that support Office Services.Responsible for incoming and outgoing packages, shipments, inter-office and US Postal mail and express mail.Responsible for procurement, distribution, and inventory of office supplies.Provides back up coverage in the Pennsylvania locations when needed.

Additional Functions:

Updating seating charts, workstation signs, and assisting with desk key assignments.

Monitoring and replenishing copier/printer paper, as needed.

Assisting with Outlook calendar maintenance and scheduling conference rooms.

Follow instructions provided by management and prioritize work accordingly to complete all tasks efficiently.

Providing support and coordinating with IS for copier/printer issues.

Maintaining the mailroom area ensuring the area is stocked, organized, clean and neat.

Receives sorts, distributes incoming and outgoing mail and packages.

Ensuring that all express packages and inter-office mail are delivered and signed for in an efficient manner.

Managing internal tracking logs to record all packages and shipments delivered to company personnel.

Tracking, and resolving mail and carrier problems.

Submit orders for office supplies.

Review inventories and order office supplies to replenish stock, as necessary.

Fulfill requests from Almac personnel for office supplies.

Interact and resolve problems with vendors and orders, as necessary.

Review deliveries against the orders to ensure accuracy.

Handle accordingly quantity discrepancies or damaged goods.

Ensure that any invoices are approved by manager and sent to finance for payment.

Ensure Conference, Meeting, and Lactation Rooms are in good order.

Fulfill requests from Almac personnel for meeting room reservations and resolving conflicts.

Produce and maintain all needed reports.

Maintain high level of confidentiality.

Ensure Office Services Process Manual is up to date with role's essential duties.

Provide back-up coverage for Receptionist, Food Service Associate, and Office Administrator as required to support breaks, volume of work, and time off.

Any other duties that may be necessary to support Almac facilities.

Behavioral Requirements:

Maintain a sense of urgency and respond to and follow up on all requests in a timely and efficient manner.Identify, prioritize and resolve issues in a pro-active manner.Must be flexible and able to adjust to the changing environment.Must demonstrate effective decision-making skills.Must be able to maintain professionalism and poise at all times.Must be able to take initiative and work with minimum supervision.Be a resourceful problem solver.Ability to pay attention to detail.Commitment to "internal client" and customer service principles.Ability to handle multiple tasks in a fast paced environment.Promoting teamwork by:Collaborating with co-workers.Attending staff meetings as required.Meeting individual company goals as established.Establishing rapport and maintaining positive communication with others, demonstrating respect and support, cooperating and flexibility with change.Adhering to company and department policies.Supporting the Corporate Receptionist responsibilities per job description provided.Assisting with Food Service Assistant responsibilities per job description provided

Required Education:

High School Diploma or GED.

Required Work Experience:

One (1) year of administrative experience in a corporate headquarters or professional office environment.Excellent written communication skills.Strong analytical and computer skills

Preferred experience:

Three (3) years of administrative experience in a corporate headquartersExperience in customer service highly preferred.Ability to work independently take initiative, and in a team environment with minor supervision.Self-motivated, flexible, dependable and available

Required Knowledge:

Proficient MS Office (Word, Excel, Outlook, Teams, Power Point, 365).Excellent written and verbal communication skills.Strong analytical and computer skills.Basic math computation skills.

Preferred Knowledge:

MS Office (Word, Excel, Outlook, Access).

Skills (Inc. Typical Mental Demands):

Ability to work independently and on own initiative.Ability to create and maintain spreadsheets.Ability to learn and use various computer applications.Ability to work to consistent high standards under pressure.Self-motivated, flexible, dependable, and available.Ability to pay attention to details, font selection, and editing proficiency.

Physical Demands:

Lift up to 35 poundsStand and walk up to 4 hours per daySit up to 8 hours per dayBend, Reach, Twist and Grasp up to 4 hours per dayOther equipment to be used: Copier, cart, postage machine, coffer brewers, flat bed, laminator, ladder

Additional Qualifications

Communication proficiencyAttention to detailMust be organized and well mannered.Must be able to adjust to the changing environment.Must demonstrate effective decision-making skills.Must be able to maintain professionalism and poise at all times.Be a resourceful problem solver.Commitment to "internal client" and customer service principles.Ability to handle multiple tasks in a fast paced environment.

What can Almac Group offer you?

Medical, Vision & Dental benefits from the 1st of the month following start date20 days PTO per year, accrued monthly following start date12 holidays per yearCompany paid Long and Short-term disability along with Life Insurance401k company contributionProfessional development programs/ continuous learning opportunitiesWant to see our latest job opportunities? Follow us on LinkedInAlmac is an exceptional, award winning, drug development solutions provider at the forefront of the pharmaceutical industry. We

Go to Apply

EY-Parthenon - Strategy and Execution - Growth Platforms - AI/ML Engineer - Sr Associate/Consultant

EY • Philadelphia, PA • 7h ago

Management & Administrative

7h ago

Go to Apply

Genesys Senior Consultant, Technical Transformation

Deloitte • Philadelphia, PA • 8h ago

Management & Administrative

Our Deloitte Customer team empowers organizations to build deeper relationships with customers through innovative strategies, advanced analytics, Generative AI, transformative technologies, and creative design. We can en...

8h ago

Go to Apply

Local Sales Manager

Clear Channel Outdoor, LLC • Philadelphia, PA • 8h ago

Management & Administrative

Current employees and contingent workers click hereto apply and search by the Job Posting Title. Clear Channel Outdoor Job Summary: Drives revenue on our assets through a deep understanding of clients' needs and the loca...

8h ago

Go to Apply

Administrative Assistant II- State Fair Hearing

AmeriHealth Caritas • Newtown Square, PA • 8h ago

Management & Administrative

For roles that are 100% remote or hybrid, you must have access to a reliable high-speed internet connection to support daily job responsibilities. A minimum bandwidth of 50 Mbps download and 5 Mbps upload is required. Th...

8h ago

Go to Apply

Receiving Clerk

Jetro Holdings, Inc • Bethlehem, PA • 8h ago

Management & Administrative

Receiving Clerk Company: Jetro / Restaurant Depot Location: 2002 Industrial Drive, Bethlehem, PA 18017 Job Type: Full-time Sector: Warehouse Team Member - Non Union Compensation: $14.75 - $15.24 an hour JOB DETAILS Posit...

8h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)