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Job Location (Full Address):
265 Crittenden Blvd, Rochester, New York, United States of America, 14642
Opening:
Worker Sub@type:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
400039 Environmental Medicine
Work Shift:
UR - Day (United States of America)
Range:
UR URG 109 H
Compensation Range:
$26.90 - $37.66
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
With latitude for initiative and independent judgment, performs pre- and post-award professional accounting work in the Department of Environmental Medicine and Public Health (EMPH). Working closely with finance team in EMPH, will be directly responsible for the management and oversight of pre- and post-award sponsored research activities for a variety of accounts (research grants, foundation, institutional, endowment, etc.). Performs professional accounting work and administrative support related to operations of the EMPH. With latitude for independent judgment, utilizes knowledge of the University accounting platform (UR Financials), grants management system (IORA) and University policies and procedures to provide proper review and control over all currently funded projects, including cost analysis and distribution, classification of accounts and funds, study of accounting systems and sponsored programs accounting. Initiates requests for research payroll-related paperwork for department. Knowledge of and adherence to institutional and sponsor policies is a critical component in the management of sponsored research projects and is essential to the functional responsibilities of this position. Understanding of encumbrance accounting principles is required. Possesses strong organizational and interpersonal skills, and the ability to handle confidential information in a professional manner.
ESSENTIAL FUNCTIONS
Research Grant Accounting: Develops and maintains financial reports for sponsored projects to ensure compliance with sponsor and University policies. Reviews expenditures, reconciles accounts, and advises research administrators and principal investigators on budget variances, questionable charges, and required corrections. Projects future spending trends, prepares account closeouts, and provides regular reporting to faculty, departmental leadership, and central offices. Creates and updates reports, tracking systems, and financial projections to support grant management and departmental planning. Leads financial troubleshooting, resolves reconciliation issues, and collaborates with staff and central finance offices to implement solutions. Maintains accurate records and documentation, ensuring timely and compliant grant accounting across all funding sources.
Other Research Accounting: Manages financial activities for sponsored projects and research-related accounts, including maintaining accurate records, reconciling payroll and non-payroll expenditures, and ensuring compliance with University and sponsor regulations. Oversees participant incentive accounting, including activation and tracking of research participant payments in accordance with policy. Supports data use agreement accounting by monitoring agreements, coordinating payments, and ensuring compliance with approved data management plans. Prepares and submits invoices for external contracts and agreements, and collaborates with central offices, research administrators, and project leadership to resolve issues, meet deadlines, and ensure accurate reporting.
Departmental Accounting: Manages a variety of departmental financial activities, including developing annual and project budgets, preparing invoices, processing journal entries, and providing regular financial reporting to leadership. Oversees start-up accounting and reconciliation of departmental operating accounts and cumulative salary ledgers, researching and preparing journal entries as needed. Serves as departmental subject matter expert on URFinancials, training and supporting staff in generating reports, processing entries, and preparing SIRs.
Proactively monitor account number changes and initiate payroll costing allocation forms, payroll accounting adjustment forms, and NIH salary cap forms, using the MyURHR system for personnel in assigned accounts obtaining appropriate signatures for approval of payroll changes and effort reporting (some of whom may be in other departments). Set up accounts in URGEMS using ORPA's Notice of Award (NOA). Review NOA for accuracy based on sponsored award letter and contact ORPA and ORACS with corrections. Compare proposed budget to awarded budget and notify PI of any major differences. Review and input data into URGEMS from various payment mechanisms for all department accounts, double-checking appropriateness of expenditures and FAO spend category designations. Initiate travel & conference reimbursements and serve as resource for lab staff regarding Procure-to-Pay purchasing system and general Purchasing policies to ensure University approved vendors are used.
Assist faculty with grant budgets. Ensures that all proposals adhere to University and sponsor guidelines and policies. Creates timeline with PI so that all application materials are gathered and uploaded in systems in advance of University and sponsor deadlines.
Attend and participate in post-award related user groups such as URGEMS, UR Financials, or monthly CLASP meetings to maintain CLASP certification.
Other duties as assigned
MINIMUM EDUCATION & EXPERIENCE
Bachelor's degree required
3 years of relevant experience setting or equivalent combination of education and experience required.
Experience with NIH grant application submissions, UR purchasing systems and practices, accounts payable processes, UR Financials, URGEMS (UR Grant Encumbrance Management System), Procure-to-Pay (P2P) purchasing system, IORA and familiarity with HRMS payroll system preferred.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of general accounting theory, techniques, and practices required.
Knowledge of NIH policies and procedures regarding sponsored research program accounting required.
Experience with personal computers and MS Office (MS Word, Power Point, Excel, etc.) required.
Must be organized, detail oriented, able to work in a team environment, and be able to anticipate needs, prioritize assignments and proactively resolve issues/problems required.
Ability to take responsibility for multiple accounts in a complex granting structure and show initiative and independent thought in making decisions required.
Ability to manage multiple activities under pressure and demonstrated ability to meet deadlines in a timely manner required.
Ability to interact with all levels of faculty and staff from other departments throughout the University as well as outside agencies required.
Must be able to demonstrate initiative and resourcefulness in managing priorities and take responsibility for accomplishing his/her own work while maintaining confidentiality of information required.
LICENSES AND CERTIFICATIONS
CLASP certification required
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
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Learn. Discover. Heal. Create.
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.
