Administrative Assistant

USIC • Waynesboro, VA • 1h ago

Job Description:

Summary

The Administrative Assistant must perform clerical and administrative functions such as payroll and billing paperwork, invoice clients, organizing and maintaining paper and electronic files, and providing information to callers. The position often involves working with various people throughout the company to get tasks done quickly and efficiently while also having an eye for details.

Responsibilities

Serve the customer, and exceed their expectations, as they are our first priority

Communicate professionally with clients and co-workers, ensuring that all inquiries are answered timely and accurately

Prepare and process payroll, including billing paperwork

Invoice customers including requested supporting documents neatly, timely and accurately

Set up all necessary materials for new and current customers

Contact clients concerning overdue accounts

Creating and processing credit memos

Process Accounts Payable invoices, maintain AP Invoice spreadsheet, and ensure payments are being processed

Review expense reports for regional salaried employees, to verify validity and accuracy

Make hotel reservations for regional employees, as well as set up meeting venues for management

Ensure upkeep of customer files and employee files

Create employee ID badges

Maintain all required databases

UPS shipping and receiving

Upkeep office supplies

Prepare various @typed documents, such as letters, interoffice reports, and reports of contact

Liaise with members of the corporate office and the region on various issues

Other duties as assigned

Requirements

High School diploma or equivalent

Minimum of 1 year of office experience

Must be able to efficiently and effectively communicate via email on a computer and phone

Expertise in the Office suite programs (specifically Microsoft Excel, PowerPoint, and Word)

Basic knowledge and understanding across multiple computer platforms

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