Office Administrator

Robert Half • New York, NY • 4h ago

Description We are looking for an experienced Office Administrator to oversee daily business operations for a legal office. This role combines people management, financial coordination, and facilities oversight to support a productive and well-organized workplace. The ideal candidate brings strong leadership, sound judgment, and the ability to manage multiple administrative priorities in a fast-paced services environment.

Responsibilities:

Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities.

Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration.

Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources.

Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations.

Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data.

Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements.

Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations.

Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment.

Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness. Requirements - Bachelor's degree in a related field.

At least 5 years of administrative and supervisory experience, ideally within a legal or other services setting.

Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization.

Proficiency with Microsoft Office applications and confidence using business technology tools.

Demonstrated analytical thinking and sound problem-solving capability.

Ability to manage competing priorities, stay organized under pressure, and meet changing business demands.

High level of initiative, attention to detail, and commitment to collaborative teamwork.

Flexibility to work regular scheduled hours and additional time when needed.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Customer Service Associate

Walgreens • Hoboken, NJ • 37min ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

37min ago

Go to Apply

Customer Service Associate

Walgreens • Teaneck, NJ • 50min ago

Management & Administrative

50min ago

Go to Apply

Sales Manager (Part Time)

Carter's/OshKosh • Clifton, NJ • 3h ago

Management & Administrative

If you are a CURRENT Carter's employee, do not apply via this external application. Search "Browse Jobs" in Workday to apply internally. Love what you do. Carter's Careers. As a Part Time Sales Manager, you will be the f...

3h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Westbury, NY • 3h ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

3h ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Clifton, NJ • 3h ago

Management & Administrative

3h ago

Go to Apply

Senior Account Manager

Snap Inc. • New York, NY • 3h ago

Management & Administrative

Snap Inc ( https://www.snap.com/en-US/ ) is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering p...

3h ago

Go to Apply

Manager Supply Chain Programs 2

Northrop Grumman • New York, NY • 5h ago

Management & Administrative

RELOCATION ASSISTANCE: Relocation assistance may be available CLEARANCE REQUIRED FOR START: No CLEARANCE TYPE: Secret TRAVEL: Yes, 50% of the Time Description At Northrop Grumman, our employees have incredible opportunit...

5h ago

Go to Apply

Order Entry Clerk

Aston Carter • Carteret, NJ • 5h ago

Management & Administrative

Job Title: Order Entry Clerk Location: Carteret, NJ Job Description We are seeking a dedicated order entry clerk who is proficient in computer literacy, particularly with email communication to customers. The ideal candi...

5h ago

Go to Apply

Debt Management Account Processor

U.S. Bank • Hackensack, NJ • 9h ago

Management & Administrative

Spokane, Washington residents: If a street address is not available, enter N/A when completing a job application. At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make bet...

9h ago

Go to Apply

Part-time Bilingual Administrative Assistant

Actalent • Fairfield, NJ • 9h ago

Management & Administrative

Job Title: Part-Time Bilingual Administrative Assistant Job Description/Responsibilities Responsible for managing daily billing activities and accurately posting costs to the appropriate jobs on a bi-monthly schedule (mi...

9h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)