Summary The Office of Aerospace Medicine (AAM) develops and manages medical programs in support of Aviation Safety. The Medical Record Technician provides support of the day-to-day operations of the Aerospace Medical Certification Division (AMCD) by performing basic and routine tasks. The position typically supports the work of other employees and contributes to the activities and mission of the AMCD. Responsibilities Serves as a Medical Records Technician with the responsibility to provide support of the day-to-day operations of the Aerospace Medical Certification Division (AMCD) by performing basic and routine tasks such as receiving and processing incoming mail (mostly medical records) under the general direction of a manager, supervisor, team leader, or more experienced employee. The work activities typically support the work of other employees (Legal Instruments Examiners, physicians, etc.) and contribute to the activities and mission of the AMCD. Typical tasks and/or assignments include receiving and processing incoming mail (mostly medical records), updating computer data systems, merging duplicate electronic medical records, reconciling electronic records, maintaining and preparing file folders and medical records for review by an examiner or physician, providing clerical and medical record support to the Federal Air Surgeon¿s medical specialty panels, providing clerical and medical record support to the various medical certification tasks within AMCD, and communicating with internal and external stakeholders. Contacts are primarily internal to the Federal Aviation Administration and the Office of Aerospace Medicine, but may have a significant external component. Internal contacts, typically, are with managers and other employees to share information and/or discuss the status of assigned tasks. External contacts, typically, are with applicants for a medical certificate and/or their advocates or other parties on routine matters that relate to the medical application. Demonstrates some independence in planning time, but frequently coordinates with a manager, supervisor, team leader, or more experienced employee to prioritize tasks and use assigned resources. Applies limited experience and detailed knowledge to plan and accomplish tasks and has some understanding of how administrative assignments contribute to the activities and mission of the AMCD. Established policies/procedures provide guidance for almost all tasks, but provide some discretion for the employee to select the most appropriate approach(es). Works under general instructions provided by a manager, supervisor, team leader, or more experienced employee. Refers problems and work issues to a manager, project/program manager, team leader, or more experienced employee when guidelines are not available or applicable. May assist in developing and recommending solutions on some occasions. The work is reviewed frequently at major stages of assigned tasks and at completion to ensure timeliness and alignment with the requirements of projects and/or work activities. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To qualify at the FV-E (FG/GS-7/8) level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-D (FG/GS 3 - 6) level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. SPECIALIZED EXPERIENCE includes: Experience with medical terminology AND experience with computer software programs to prepare correspondence and tracking documents (i.e., Microsoft Outlook, Microsoft Word and Microsoft Excel). Applicant should include examples of specialized experience in their Work History. AND Quality Ranking Factor (QRF): Well qualified applicants will demonstrate experience compiling and reviewing medical documents and/or legal files in their resume. Education See qualifications required. Information Regarding KSA's: As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and Selective Factor(s), may be further evaluated on the Quality Ranking Factor (QRF), and the KSA's listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements NOTES: 1. Some, all, or none of the applicants may be interviewed. 2. All applicants MUST apply online to receive consideration for this vacancy announcement. Faxed, mailed, or e-mailed applications cannot be accepted. 3. This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: https://www.faa.gov/jobs/working_here/benefits 4. Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. 5. Additional information regarding living in Oklahoma can be found at www.abetterlifeokc.com 6. Position may be filled within AAM-310. 7. To confirm receipt of emailed documents, please email ryan.cappadony@faa.gov. Links to Important Information: Locality Pay, COLA
