Clara Corporation- Administrative Assistant-$22.00-$26.00 Hourly

McDonald's • Littleton, CO • 5h ago

Role Overview:

The Administrative Assistant supports the efficient operation of the Clara Corporation's back office and assists the Office Manager with general office duties and clerical tasks. This position is the primary point of contact for incoming visitors and phone calls to the office. General tasks may include, but are not limited to, the following:

Sends and receives mail and shipments.

Carries out clerical duties such as filing, typing, copying, scanning, organizing, etc.

Models polite and effective communication in person and via phone, email, text, mail, and messenger.

Maintains supplies and inventories.

Routes requests from employees, staff, or restaurant managers.

Coordinates with third-party vendors for office-related services and repairs.

Places orders and makes arrangements for senior staff, such as meeting registrations, travel arrangements, and other reservations.

Carries out light cleaning, organization, and maintenance tasks around the office, such as taking out trash, wiping down surfaces, emptying receptacles, etc.

Contributes to a team environment by accomplishing related tasks as needed.

Primary Duties and Responsibilities:

General Office Duties

Acts as the primary point-of-contact at the front desk-supports visitors and answers phones. Checks voicemail daily.

Assists with customer complaints and correspondence as needed. Maintains tracking of customer complaints.

Completes mailing, shipping, and receiving.

Personnel

Assists with new-hire orientations and onboarding.

Orders and maintains inventory of uniforms and supplies.

Assists Staff with clerical duties, as needed.

Assists with business compliance reporting, at the direction of the Office Manager.

Assists with processing of insurance claims.

Document Processing

Creates forms, templates, and tracking ledgers for use within the organization.

Processes projects for the organization (business meetings, presentations, etc.).

Assists in drafting and printing LSM and other printed materials for the restaurants.

Reporting and Accounting

Assists with bill-pay (invoice) processing and provides requested information to the CPA.

Completes data entry as needed.

Assists with tasks related to sales reporting, tracking, and balancing.

Balances and tracks expenses at the direction of the Office Manager.

Payroll

Completes data entry and maintains up-to-date personnel records.

Assists in setting up and processing pay-cards.

Miscellaneous

Maintains stock of office, kitchen, and stockroom supplies.

Create files and execute general clerical duties.

Completes light cleaning, organization, and maintenance tasks around the office.

General Skill Requirements:

Is proficient with email and basic office technology (Windows, Microsoft Office, Zoom, client portals, online purchasing, login credentials, etc).

Is comfortable communicating electronically using email, text, messenger, etc.

Demonstrates strong problem-solving skills.

Demonstrates professionalism and respectful communication.

Possesses strong communication skills (written and verbal) that enable effective communication of complex or difficult issues.

Demonstrates time-management and organization skills to deliver excellent and timely work-product.

Is able to self-manage job responsibilities and work independently, or collaboratively, as needed.

Pay & Benefits:

(per the Clara Corporation Total Compensation Plan)

Pay Scale: $22.00-26.00 /hr.

DM3 Level Benefits (insurance and paid vacation), excluding allowable 5 hours of overtime per week.

Full-time, 35 to 40 Hour Work Week.

Mileage reimbursement (as needed) and phone-usage stipend.

Requsition ID: PDXMCF0120DDB-A52E-4738-805E-53AE4312BF3D_10862

McDonald's Corporation and McDonald's USA, LLC (the "Company") are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee of the Company, including any corporate-owned restaurant, on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and/or certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact recruiting.supportteam@us.mcd.com if you need assistance completing any forms or to otherwise participate in the application process or to request or discuss an accommodation in connection with a job at the Company or at a McDonald's corporate-owned restaurant to which you are applying.

McDonald's and its franchisees are taking proactive steps in response to the COVID-19 outbreak to ensure the safety in our restaurants across all communities. Our values of quality, service, and cleanliness continue to guide us. We're following direction from the CDC, state, and local governments and adhering to our deep cleaning procedures in every restaurant, every day. We also fully support employees who stay home from work if they are feeling sick. Read more about the ways we are prioritizing health at https://news.mcdonalds.com/news-releases/news-release-details/prioritizing-health-safety-and-community-mcdonalds-shares.

McDonald's and its franchisees are always looking for top candidates and encourage you to apply online. If you have any questions, please first call the restaurant as this will help the restaurant comply with any social distancing guidelines or other compliance obligations. For corporate roles, please proceed to the online application, or if you already applied, contact supportteam@us.mcd.com. There may be a short delay in response time while we continue to monitor the impacts of COVID-19. We sincerely thank you for your continued trust in the Golden Arches.

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