Accounting Clerk

Robert Half • Vacaville, CA • 21h ago

Description We are looking for an Accounting Clerk to support day-to-day financial operations for a Contract position based in California. This role is ideal for someone who is comfortable managing both incoming and outgoing transactions, keeping records accurate, and working with large volumes of data in Excel. The right candidate will bring strong attention to detail, sound judgment when handling billing and payment matters, and the ability to stay organized while meeting recurring deadlines.

Responsibilities:

Prepare and issue customer invoices, ensuring billing details are complete, accurate, and submitted on time.

Investigate account discrepancies and work with internal teams to clarify charges, secure approvals, and gather supporting documents.

Process vendor invoices by reviewing documentation, assigning appropriate codes, and entering transactions into accounting systems with a high degree of accuracy.

Reconcile invoices against purchase orders, receipts, and related records to confirm proper authorization and completeness.

Create and monitor purchase orders while maintaining up-to-date tracking for open items and related job activity.

Communicate with vendors regarding invoice status, payment questions, and documentation needs clearly and accurately.

Support monthly close activities by updating records, organizing financial data, and completing assigned month-end tasks for both receivables and payables.

Maintain detailed spreadsheets and tracking logs in Excel to organize job information, purchase order activity, and other daily accounting data.

Handle high-volume data entry while preserving accuracy, consistency, and efficient turnaround times. Requirements - At least 3 years of experience in an accounting support role with hands-on exposure to both accounts receivable and accounts payable functions.

Strong working knowledge of invoice processing, payment tracking, billing support, and related accounting records.

Advanced proficiency in Microsoft Excel, including the ability to manage large datasets, maintain tracking files, and use basic formulas for reporting.

Demonstrated accuracy in data entry and recordkeeping, with a careful approach to reviewing financial information.

Ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced environment.

Strong written and verbal communication skills for coordinating with internal departments and external vendors.

Experience with QuickBooks is required; familiarity with Salesforce, NetSuite, and other Microsoft applications is a plus.

Prior experience in accounting-related environments is preferred; background in the environmental industry is an advantage.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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