Firm Administrator

Robert Half • Richmond, VA • 2h ago

Description We are looking for an experienced Firm Administrator to lead the financial, operational, and people-related functions of a legal practice in Richmond, Virginia. This position plays a central role in keeping the firm running smoothly by guiding accounting operations, supporting employee programs, and strengthening day-to-day office management across multiple locations. The ideal candidate brings sound judgment, strong financial oversight, and the ability to collaborate effectively with attorneys, staff, and external partners.

Responsibilities:

Direct the firm's accounting operations, including oversight of accounts receivable, accounts payable, general ledger activity, month-end close, and preparation of monthly financial reports with supporting schedules.

Manage payroll on a semi-monthly basis and reconcile deductions, benefit withholdings, retirement contributions, and other required adjustments or garnishments.

Coordinate tax- and license-related filings by working with external partners to support annual business licenses, property tax reporting, and corporate federal and state tax submissions for multiple offices.

Develop and maintain financial analyses used for leadership reporting, including calculations tied to owner compensation and associate incentive payments.

Lead administration of employee benefits by ensuring required filings and compliance obligations are completed and by partnering with brokers to evaluate competitive coverage options.

Communicate benefit offerings and enrollment timelines to employees, helping ensure staff understand available programs and key deadlines.

Provide human resources leadership across four office locations, including employee relations support, policy guidance, conflict resolution, hiring, onboarding, separations, and offboarding activities.

Advise firm leadership on workplace matters and engage outside specialists, such as employment counsel, when additional expertise is needed.

Oversee office facilities and capital assets, including vendor management, equipment purchasing or leasing, lease coordination, and planning for space improvements or buildouts. Requirements - Demonstrated experience managing accounting functions such as general ledger activity, account reconciliations, journal entries, and month-end close.

Ability to prepare and review financial statements, supporting schedules, and audit-related documentation with a high level of accuracy.

Experience administering payroll and handling deductions, benefit withholdings, and related financial reconciliations.

Working knowledge of business licensing, tax coordination, and compliance requirements in a multi-office environment.

Background in benefits administration and human resources support, including employee communication and policy enforcement.

Strong leadership skills with the ability to build trust, resolve workplace issues, and support teams across multiple locations.

Proficiency working with accounting systems and evaluating operational tools that improve financial and administrative processes.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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