Summary In this position, you will serve as a Litigation Operations Specialist in the Office of Immigration Litigation (OIL). OIL is responsible for nationwide coordination of all civil immigration litigation before federal circuit court of appeals and nearly all litigation in the district courts. OIL is comprised of more than 360 attorneys, litigation support, and administrative professionals. The office is led by a Director, three Deputy Directors, and one Associate Director. Responsibilities The duties and responsibilities for a GS-0901-12 Litigation Operations Specialist generally include, but are not limited to, the following: Planning and managing office moves, sets up office space for new employees, ensuring assignment and issuance of computers, telephones, cell phones, and office furniture Assisting in the preparation of the Office's current year and future projected operating budgets, providing responses to questions and coordinating with the Office of Management Programs. Oversees internal travel processing. Adjusts completed travel vouchers in accordance with the Federal Travel Regulations, Department and Division policies and routes for appropriate approvals, as necessary Providing assistance to Trial Attorneys in conducting pre-trial examination of witnesses and conducting investigations, including examining relevant documents, obtaining facts, studying legal precedents, and preparing recommendations. Prepares trial documents, as requested Serving as trial coordinator and provides technical assistance and logistical support to trial attorneys during the course of depositions and trial. Independently utilizes and operates electronic databases and trial presentation software in preparation for and presentation at trial Preparing and organizing evidence for production in discovery and for use in trial. Codes and indexes discovery documents using legal case management software such as Relativity, Concordance, and Summation. Prepares summaries of witness interviews, depositions, and meetings with counsel Reviewing documents, depositions, files, and other materials to locate information or documents which are responsive to requests for production, interrogatories, requests for admissions and other discovery requests Conducting factual and legal research, requiring application of a specialized knowledge of law, including case law; statutory law; legislative history; regulations; secondary authorities; and agency and judicial policies, practices, and proceedings Drafting documents, including memoranda, subpoenas, discovery requests and responses, deposition summaries, affidavits, correspondence, motions, and briefs. Verifies case citations and legal references to ensure accuracy in all memoranda and legal documents Liaising with the Division's Office of Human Resources to facilitate administrative tasks associated with personnel activity including hiring, reassignments, promotions, performance, training, work life, departures, and other activities. Carrying out timekeeping responsibilities, ensuring that time and attendance documents are promptly and properly entered into the time and attendance system. Oversees timekeepers' operations, as necessary; as assigned, conducts and arranges training sessions. Conducts leave audits and assists in correcting leave errors Requirements Conditions of Employment Qualifications If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level as listed in the qualifications below. Time-in-Grade applies if you are in a current GS position or held a GS position within the previous 52 weeks. Additionally, please ensure to submit an applicable SF-50 (please refer to the "required documents" section for additional information). To qualify for the position of Litigation Operations Specialist, at GS-0901-12you must meet the basic qualification requirements listed below. To qualify for the GS-12 Litigation Operations Specialist, you must demonstrate that you have 1 year of specialized experience equivalent to the GS-11 in the federal service performing such duties as facilities management to include coordinating purchase of office supplies and equipment, furniture coordination, and tracking and reporting office space usage; liaising with the Division's Office of Human Resources; carrying out timekeeping responsibilities; assisting Trial Attorneys in conducting pre-trial work; preparing and organizing evidence for production in discovery and for use in trial; ability to track filing and production deadlines, prepare pleadings for filing; reviewing documents and other material for use in preparing discovery requests; drafting a variety of legal documents for trial and track filing and production deadlines. You MUST meet all qualification requirements, including time-in-grade, by the 06/12/2026 of this announcement. Your resume must support your responses to the application questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume. Career Transition Assistance Program (CTAP): This program applies to DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must: Meet CTAP eligibility criteria; Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and Submit the appropriate documentation to support your CTAP eligibility. General Employment Information: REASONABLE ACCOMMODATION: Our policy can be found at: https://www.justice.gov/jmd/reasonable-accommodation#policy SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov. Education This position does not have an educational requirement. Additional Information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Candidates will not be hired based on their race, sex, color, religion, or national origin. The bullets below outline the various groups of applicants that fall under the term "status candidates". This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for. See a full list and learn more at USAJOBS, see: What does Status Candidate mean? or Which Jobs am I Eligible to Apply for? CURRENT AND FORMER FEDERAL EMPLOYEES: For more information, see USAJOBS Federal Employees. CAREER TRANSITION PROGRAMS (CTAP or ICTAP): For more information visit: USAJOBS Career Transition Programs VETERANS: Please see USAJOBS Veterans Preference for more details. MILITARY SPOUSES: Please see: Military Spouse Information SCHEDULE A, PERSONS WITH DISABILITIES Learn more at USAJOBS - Individuals with Disabilities. EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. Probationary or Trial Period (as applicable): As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: 1) your performance and conduct; 2) the needs and interests of the agency; 3) whether your continued employment would advance organizational goals of the agency or the Government; and 4) whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Fair Chance to Compete for Jobs: The Fair Chance Act prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOJ employee or Federal contractor acting on its behalf has violated your rights under this Act, you may submit a written complaint within 30 days of the date of the alleged non-compliance directly to Victoria Jones at victoria.jones@usdoj.gov. Note: In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201(b) certain positions are exempt from the provisions of the Fair Chance Act. This position is excluded from the bargaining unit.
