Job Title: Site Administrator / Administrative Assistant
Job Description
The Site Administrator / Administrative Assistant supports construction site operations for an electrical contractor by managing onboarding, payroll-related clerical tasks, and general administrative functions. This onsite role is based at a large construction project in Austin, Texas and offers the opportunity to gain exposure to construction operations and project management processes in a fast-paced field environment. The position is a contract role initially planned for 6 months, with the potential to extend up to 12 months.
Responsibilities
Assist employees with orientation and guide them through the onboarding process, ensuring all required information and documentation are collected accurately and on time.
Gather and input information needed for payroll, maintaining accurate and up-to-date records for field and office personnel.
Use internal onboarding software to process new hires and maintain basic spreadsheets to track employee data and administrative activities.
Coordinate closely with the Controller, Project Managers, and payroll staff to ensure smooth onboarding, timely payroll processing, and alignment with project needs.
Serve as the primary point of contact for tradespeople during onboarding, answering questions, providing instructions, and directing them to appropriate resources.
Maintain organized records, files, and documentation in both digital and physical formats, ensuring compliance with company policies and procedures.
Support general office functions within the construction trailer, including handling correspondence, basic data entry, filing, and other clerical tasks as needed.
Protect sensitive information by following confidentiality standards and handling personnel and payroll data with discretion.
Assist in maintaining a professional and orderly office environment within the trailer to support efficient site operations.
Essential Skills
At least 2 years of administrative or clerical experience, preferably in a busy, multi-stakeholder environment.
Proficiency with basic spreadsheets, including data entry and simple tracking, using Microsoft Office or similar software.
Strong organizational skills with the ability to maintain accurate records and manage multiple tasks simultaneously.
Clear and professional communication skills, both verbal and written, to interact effectively with tradespeople, project leadership, and office staff.
Ability to handle sensitive information and maintain strict confidentiality regarding employee and payroll data.
Comfort working in a construction site trailer environment, including adapting to changing priorities and field conditions.
Demonstrated data entry accuracy and attention to detail when working with onboarding and payroll information.
Experience using onboarding tools or software systems to process new hires and maintain personnel records.
Additional Skills & Qualifications
High school diploma or equivalent required; an associate degree is preferred.
Strong attention to detail with the ability to prioritize tasks and meet deadlines in a dynamic environment.
Any industry experience is acceptable; experience in construction or on construction sites is a plus.
Previous experience supporting onboarding processes or HR-related administrative tasks is beneficial.
Comfort collaborating with accounting, payroll, and project management teams.
Flexibility to adjust to variable workloads and changing schedules based on project ramp-up periods.
Work Environment
This role is fully onsite in a construction trailer at a large project in Austin, Texas. The Site Administrator works closely with field teams, project managers, and office staff in a fast-paced construction setting. The position uses standard office technologies such as Microsoft Office, basic spreadsheet tools, and internal onboarding software while operating within a trailer-based office on an active job site. Work hours will vary depending on project demands, averaging approximately 28-30 hours per week, with up to 40 hours during ramp-up periods. Typical hours follow a 7:00 a.m. to 3:30 p.m. schedule, with some flexibility required to support project needs. The environment combines typical office tasks with the unique conditions of a construction site, requiring comfort working near ongoing field activities and maintaining a professional appearance appropriate for a site office.
Job Type & Location
This is a Contract position based out of Austin, Texas.
Pay and Benefits
The pay range for this position is $17.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Austin,Texas.
Application Deadline
This position is anticipated to close on Jun 15, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
