Administrative Coordinator
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Administrative Coordinator
Salary
$63,242.00 - $98,103.00 Annually
Location
101 City Hall Plaza, Durham, NC
Job Type
Full time with benefits
Remote Employment
Flexible/Hybrid
Job Number
26-05955
Department
Building and Safety
Opening Date
06/01/2026
Closing Date
6/15/2026 11:59 PM Eastern
Description
Benefits
Questions
Position Description
Work. Serve. Thrive. With the City of Durham
Advance in your career while making a real difference in the community you serve.
Hiring Range: $63,242 - $98,103
Hours: 8:00 a.m. -5:00 p.m.
The City-County Inspections Department helps Durham achieve its vision for a superior built environment by facilitating our customers' achievements. We strive to continually exceed customer service expectations while being a resource for N.C. code compliance success. This takes highly qualified staff with a passion for working in partnership and service with the community. If delivering quality customer service while advancing professionally interests you, join our team!
Position devoted to providing clerical and/or office support activities for city functions and staff. Incumbents assigned to this class perform complex and advanced administrative support for the City's top executives; perform paraprofessional management analysis work; or supervise an administrative support unit of non-exempt employees. Decision-making involves the coordination of transactions and processes at the highest level of standard operating tasks, including providing direction to lower-level staff in the execution of operational tasks and review and verification of work.
An incumbent is responsible for budget coordination; basic analysis; logistical support for politically sensitive and high-visibility programs; basic research, compiling data and formulating preliminary recommendations; creating reports; coordinating workflow; and developing, proposing and implementing operational policies and procedures. Work involves outreach and collaboration with all levels of the organization as well as outside agencies, citizens and elected officials.
Duties/Responsibilities
Coordinates department fiscal activities that may include budget development and budget administration; compiles data and performs basic analyses; and coordinates contract processing/administration and/or procurement activities.
Conducts basic research, maintains statistics, performs basic analysis and/or statistical calculations and formulates preliminary recommendations.
As assigned, serves as a lead worker, assigning work and monitoring work completion or serves as a supervisor including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
Provides logistical support for politically sensitive and high-visibility programs and events, including programs and events involving the city council; serves as escalation point for resolving customer services issues/inquiries; ensures follow up communication and quality assurance.
Gathers and compiles data; extracts information from data systems; drafts reports from others notes or own research; prepares documents, reports, presentations, confidential correspondence and policy/procedure manuals.
Serves as lead user for specialized databases and software systems; participates in database and/or software testing; coordinates workflow and implements improvements to processes.
Provides general administrative support to the city's top executives including receiving and processing calls, visitors and correspondence; calendaring; records management; customer service; mail processing; quality assurance and follow-up.
Performs other duties of a similar nature and level as assigned.
Minimum Qualifications & Experience
Associate's degree in business or related field.
Three (3) years of advanced administrative support experience.
Additional Preferred Skills
Some assignments may prefer a North Carolina Public Notary registration.
Experience assisting with or managing a budget and processing financial transactions.
Proficiency with Microsoft Excel.
Experience with MUNIS and/or Oracle in a professional setting.
Benefits - General Full-Time Employees
12-13 paid holidays per year
13 standard work days of vacation per year
13 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement
2 weeks paid military leave per year
Medical, dental, vision, and supplemental life insurance plans
State and City retirement plans
Short and long term disability plans
Paid temporary disability leave for specified conditions
City contribution of 13.6% into the N.C. State Retirement System
Paid funeral leave
Employee Assistance Program - personal and family counseling
Paid life insurance equal to annual salary
48 hours for volunteer work each year*
4 hours parental leave each year
Workman's Compensation Insurance
457 Deferred Compensation Plans
Benefits - Part-Time (1,000 hours or more per year)
401(k) retirement plan (5.0% of salary)
State retirement plan
Benefits Part-Time (Average 30 hours per week over 12 month period)
401(k) retirement plan (5.0% of salary)
State retirement plan effective first day of the month following date of hire
Health insurance effective first day of the month following date of hire
Dental and life insurance, after one year of service
Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service
01
Where did you first hear about this opportunity?
City of Durham Website
Walk in
Job fair
Employee referral
Professional organization Please list the organization in "other" box below
Internet posting Please list the specific web site in the "other" box below
Craig's List
Facebook
LinkedIn
GlassDoor
governmentjobs.com
Monster.com
Indeed.com
Employment Security Commission
Magazine/Newspaper
Other
02
If you listed "other" above please give specific web site, organization, or publication.
03
Please select your highest level of COMPLETED education.
Less than a High School Diploma or Equivalent (GED, HiSET, TASC)
High School Diploma or Equivalent (GED, HiSET, TASC)
Associates Degree
Bachelor's Degree
Master's Degree
Doctoral Degree (PhD, Juris Doctorate)
04
How many years of advanced administrative support experience do you have?
No related experience
Less than 1 year of related experience
1 year but less than 3 years of related experience
3 years but less than 5 years of related experience
5 or more years of related experience
05
How many years of experience do you have assisting with or managing a budget and processing financial transactions?
No related experience
Less than 1 year of related experience
1 year but less than 3 years of related experience
3 years but less than 5 years of related experience
5 or more years of related experience
06
Which of the following best describes your proficiency with Microsoft Excel?
No experience
Beginner: Enter data and create simple spreadsheets
Intermediate: Use formulas, filters, and create basic charts
Advanced: Use pivot tables, conditional formatting, complex formulas
Expert: Automate tasks, create dashboards, and troubleshoot complex issues
07
Have you used MUNIS and/or Oracle in a professional setting?
Yes, I have used both MUNIS and Oracle regularly
Yes, I have used MUNIS but not Oracle
Yes, I have used Oracle but not MUNIS
No, I have not used either system
08
What tools or methods do you use to stay organized?
Required Question
