Administrative Assistant (SCA 111152)
Print (https://www.governmentjobs.com/careers/iowa/jobs/newprint/5360547)
Apply
?
Administrative Assistant (SCA 111152)
Salary
$48,110.40 - $76,065.60 Annually
Location
Des Moines - 50309 - Polk County, IA
Job Type
Full-time
Job Number
26-03242
Agency
444 Judicial
Opening Date
06/01/2026
Closing Date
6/11/2026 11:59 PM Central
LinkedIn Tag
LI-DNP
Point of Contact
molly.rawls@iowacourts.gov
To Apply
Candidates need to complete the NEOGOV application and attach a cover letter and resume. Final applicants are subjected to a criminal background check. The Iowa Judicial Branch is an E-Verify employer.
Description
Questions
Job Description
The Iowa Judicial Branch, Court of Appeals, seeks applicants for an Administrative Assistant to apply knowledge of administrative and office procedures and systems to effectively and consistently support the Iowa Court of Appeals.
This position will provide administrative support to the judges of the Iowa Court of Appeals. The Administrative Assistant will assist the court in processing and filing a high volume of appellate decisions. The position requires the ability to work independently to ensure that motions and decisions are circulated and finalized in a timely manner. The Administrative Assistant will provide proofreading and formatting expertise. The Administrative Assistant will support the judges and staff to facilitate oral arguments in Des Moines and other locations. The position will act as a liaison between members of the court and the information technology staff, as well as other offices in the Judicial Branch. The Administrative Assistant will participate in committees and other roles regarding court procedures as required.
The successful candidate will have exceptional proofreading and verbal and written communication skills, be highly organized, detail-oriented, and possess the ability to maintain the utmost discretion and professionalism. The successful candidate will be able to operate and navigate court-related computer programs and technology and possess intermediate knowledge of Microsoft Office 365. The successful candidate will be able to work independently and prioritize duties with little or no supervision.
What's in it for you:
Collaborative, positive professional work environment
Opportunities to make a widespread difference in the Iowa communities
Excellent benefits package
Paid Holidays/Vacation/Sick Leave
Iowa Public Employees' Retirement System (IPERS) plan
Employee discount program
Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program
The pay range for this position is $23.13 - $36.57 per hour. This is a contract-covered, FLSA non-exempt position. The starting salary for new state employees is expected to be at the base of the pay range. Adjustments may be made if the successful candidate has relevant experience.
Position classification is determined as the 'best fit' of the duties assigned to and performed by a position. This position is classified as an Administrative Assistant as summarized below.
Summary
Provide administrative and clerical assistance for an area or district to ensure smooth day-to-day operation.
Examples of Duties and Responsibilities
Perform administrative assistance duties for one or more persons in the district, office, or area.
Communicate administrative decisions, policies, and instructions at the request of the supervisor.
Receive visitors, answer phones, open and distribute mail, and arrange meetings or interviews as necessary.
Schedule meetings and appointments and maintain the schedule for courthouse facilities.
Prepare meeting agenda, notices, materials, and minutes.
Coordinate special events or projects. Organize catering when necessary.
Create, edit, and format documents, reports, and presentations. Draft and proofread correspondence, memos, and emails.
Prepare invoices, reports, financial statements, and other documents using word processing, spreadsheets, databases, or presentation software.
Manage the office and supply inventory.
Other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of English, grammar, punctuation, spelling, editing, and proofreading.
Knowledge of court organization, functions, procedures, and legal terminology.
Ability to use word processing, spreadsheet, and other productivity software such as Microsoft 365.
Ability to secure confidential information.
Adaptable to changing environment and priorities.
Excellent verbal and written communication skills.
Attention to detail.
Ability to manage multiple tasks efficiently.
Ability to maintain discretion and professionalism.
The Iowa Judicial Branch is an Equal Opportunity/Affirmative Action employer. Applicants may review the Equal Employment Opportunity Utilization Report from the Iowa Judicial Branch website as part of our commitment to transparency and compliance with federal and state regulations. Please go towww.iowacourts.govand click on the Careers page.
Candidates need to complete the NEOGOV application and attach a cover letter and resume. Final applicants are subjected to a criminal background check. The Iowa Judicial Branch is an E-Verify employer.
This is a non-merit position with the Iowa Judicial Branch. Candidates must follow the instructions in the "To Apply" section.
Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.
Minimum Qualification Requirements
The incumbent must meet the minimum requirements to qualify for the position.
High school diploma (or high school equivalency diploma)
One (1) year of related experience in office or administrative support.
Experience may be substituted with related education on the basis that successful completion of thirty (30) semester hours or academic equivalent equals one year of experience.
Additional Qualification Requirements
Preferred Qualifications
Familiarity with court or legal process or terminology, especially at the appellate level.
Experience in the Iowa Judicial Branch.
Experience in scheduling, preparing meeting agendas and minutes.
Experience coordinating special events.
Experience proofreading, editing, formatting, or drafting official documents.
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the Iowa Judicial Branch.
Yes
No
02
PLEASE READ CAREFULLY Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. S611 et seq?
Yes
No
03
Please explain any gaps in your employment history?
04
Have you ever received a disciplinary suspension, been asked to resign, or discharged from a job? If yes please explain below.
05
What is your minimum salary requirement?
06
Your application for employment with the Iowa Judicial Branch will generally be treated as confidential under Iowa Code section 22.7(18). However, if you consent to allow Judicial to treat it as a public record per Iowa Code section 22.7(18)(a), please check "Yes, I consent" below.
Yes, I consent
No
07
List any professional licenses you hold:
08
Current Iowa Judicial Branch Employees ONLY: Have you completed the Iowa Judicial Branch LinkedIn Learning Leadership and Professional Development Certification?
Yes
No
Not Applicable
09
Applicants with international degrees: Have you attached an international education equivalency verification document? We highly recommend for further consideration.
I have attached an international education equivalency verification document
I have not attached an international education equivalency verification document
Not Applicable
Required Question
Employer
State of Iowa
Agency
444 Judicial
Address
Iowa Judicial Branch Building
1111 E Court Ave
Des Moines, Iowa, 50319
Website
http://www.iowacourts.gov/
Apply
Please verify your email addressVerify Email
