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Office & Admin Specialist Intermediate

State of Minnesota • Saint Paul, MN • 2h ago

Working Title: Defined Benefit & Defined Contribution Support Specialist

Job Class: Office and Administrative Specialist, Intermediate

Agency: MN State Retirement System

Job ID : 94537

Location : St. Paul

Telework Eligible : Yes, up to 2/3 days

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 05/30/2026

Closing Date : 06/15/2026

Hiring Agency/Seniority Unit : MN State Retirement System / State Retirement System-AFSCME

Division/Unit : MN State Retirement System / State Program Administrator

Work Shift/Work Hours : Not Applicable Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : St Paul

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to assist with the processing of applications for retirement and payment of refunds requested by MSRS defined benefit plan members. The duties of the position must be completed within strict deadlines and the incumbent must be able to prioritize multiple tasks. This position will also assist with MNDCP participant distributions, the MSRS Unclassified Plan refund entry process, evaluate and enter participant data, coordinate correspondence to participants, and provide administrative support to the Minnesota State Retirement Systems Retirement Services division.

Position responsibilities include but are not limited to:

Review and process defined benefit retirement applications.

Perform and/or assist with the refund or rollover processing from the defined benefit plan.

Complete new entries and updates for periodic payments.

Enter and process distribution requests for MSRS defined benefit plans.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

English language skills sufficient to be able to speak, read, write, understand and communicate effectively with co-workers, clients and the general public

Skills in word processing sufficient to use software such as Microsoft Word and Excel to @type and format letters, memos, and spreadsheets

Ability to use customer service skills to provide prompt, courteous and accurate information to customers on the phone

Basic math skills, specifically addition, subtraction, multiplication, division and application of percentage

Typing/keyboarding skills sufficient to be able to accurately enter participant data and information in a timely fashion (55 WPM)

Preferred Qualifications

Experience working with retirement plans

Experience handling sensitive and confidential material with discretion

Experience with data entry/database management skills sufficient to accurately enter data, maintain database, and effectively retrieve information from multiple databases

Additional Requirements

It is the policy of the Minnesota State Retirement System that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

SEMA4 Records Check (applies to current and past State employees only)

Criminal History Check

Employment Reference Check

Social Security and Address Verification

Education Verification

Driver's License Check

MSRS will not sponsor applicants for work visas. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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