Administrative Specialist - Department of Teaching & Leadership

Kansas Employer • Pittsburg, KS • 1d ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13578952

Pittsburg State University is accepting applications for an Administrative Specialist in the department of Teaching and Leadership. The primary purpose of the Administrative Specialist is to perform administrative tasks to support the mission, strategic goals and objectives for the department of Teaching and Leadership.

Duties and Responsibilities of Position

Financial Transactions and Budgets 45%

Maintain and reconcile monthly business procurement card

transactions, including submission of reconciliation and supporting documents to the Purchasing Office.

Maintain department of Teaching & Leadership (TCHLS) and Family and

Consumer Science (FCS) operating budgets and multiple restricted accounts, including grants. Assist in planning for use of budgeted funds.

Administrative Support for Teaching & Leadership 30%

Provide, plan, organize, direct, oversee and coordinate

administrative and support activities, including events for the department with other PSU staff, including administrative staff in colleges, schools, units and other departments.

Monitor daily office operations and ensure proper procedures for

TCHLS and FCS.

Collect, organize, and compose correspondence. Answer phones,

respond to email, forward messages, and schedule and confirm appointments.

Attend Teaching & Leadership meetings, keep records of pertinent and

procedural information and provide input in areas of knowledge base regarding procedures and operational needs; provide follow-up and/or implementation of new/revised policies, procedures, or guidelines.

Oversee course scheduling and make travel arrangements; facilitate

reimbursement for travel expenses for TCHLS and FCS.

Maintain filing systems and utilizes Word processing, database, and

spreadsheet skills.

Maintain confidentiality of records stored in OneDrive and

SharePoint.

Provide information and respond to direct inquiries as appropriate.

Appoint faculty, staff and students through the electronic

appointment process for the TCHLS and FCS departments.

Reports and Projects 10%

Oversee, direct, complete and submit reports, presentations and

projects for the department, including reports and projects required by external governing bodies.

Analyze, compile, and organize data in order to produce reports and

presentations.

Assist with the completion of departmental reports and scholarship

processes.

TCHLS and FCS Liaison - 5%

Serve as a representative for TCHLS and FCS with other academic and

administrative departments. Communicate ideas, directives, goals, objectives and priorities for the department.

Assist with management of events.

Supervise Student Employees 5%

Hire, train, and supervise the work of student employees and perform

other required line manager duties.

Other Duties 5%

Provide secondary administrative support for programs within the

department.

Oversee use of and submit maintenance requests as needed for

offices, classrooms, computers, and other equipment in Hughes Hall and FCS Building.

Oversee the maintenance of an appropriate supply of inventory for

the TCHLS and FCS offices.

Perform any other related duties as required or assigned by the

Chair or Dean.

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