Job Title: Staff Accountant
Job Description
The Staff Accountant supports the day-to-day financial operations of the organization, with a primary focus on accounts payable processing and general accounting functions. This role ensures that all financial transactions are recorded accurately, timely, and in compliance with company policies and generally accepted accounting principles (GAAP). The position is ideal for a detail-oriented accounting professional with hands-on accounts payable experience, a solid foundation in bookkeeping or general accounting, and a strong desire to contribute within a high-growth environment that offers clear opportunities for advancement.
Responsibilities
Review, code, and process vendor invoices in a timely and accurate manner, ensuring alignment with internal policies and procedures.
Obtain appropriate approvals for all invoices prior to payment and maintain proper documentation for audit and compliance purposes.
Reconcile vendor statements regularly, identify discrepancies or disputes, and resolve issues promptly to maintain strong vendor relationships.
Maintain and update vendor master records, including W-9 forms and 1099 documentation, to ensure data accuracy and regulatory compliance.
Prepare annual 1099 filings in compliance with IRS requirements and support related reporting obligations.
Monitor accounts payable aging reports, identify outstanding items, and communicate status and issues to management proactively.
Assist with monthly, quarterly, and year-end close processes, including preparation and posting of journal entries and accruals.
Reconcile assigned balance sheet accounts on a regular basis and investigate and resolve any variances.
Prepare and post recurring and adjusting journal entries with appropriate supporting documentation and approvals.
Analyze expense trends, identify unusual variances, and flag issues for further review and discussion with management.
Assist with fixed asset tracking, maintain depreciation schedules, and support capital expenditure reporting.
Support general ledger activities, including invoice processing, reconciliations, and other accounting tasks as needed.
Collaborate with internal teams to ensure accurate and efficient AP workflows and to address questions related to vendor payments and expenses.
Use accounting software and ERP systems to enter, update, and maintain financial data with a high degree of accuracy.
Contribute to process improvements in accounts payable and general accounting, including the use of automated AP platforms where applicable.
Essential Skills
Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and work experience.
Minimum 2 years of hands-on accounts payable experience.
Demonstrated experience in general accounting or full-cycle bookkeeping, including reconciliations and journal entries.
Working knowledge of GAAP principles and core accounting fundamentals.
Proficiency with accounting software such as QuickBooks, Sage, NetSuite, or similar ERP systems.
ERP experience with invoice processing, accounts payable, and general ledger functions.
Intermediate Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and formulas.
Strong attention to detail and accuracy when working with numerical data and financial records.
Ability to prioritize tasks, manage multiple deadlines, and perform effectively in a fast-paced environment.
Strong organizational skills with the ability to maintain accurate records and documentation.
Effective written and verbal communication skills to interact with vendors, colleagues, and leadership.
Solid problem-solving skills with the ability to identify issues and propose practical solutions.
Experience with accounts payable, invoicing, reconciliation, journal entries, and month-end close processes.
Additional Skills & Qualifications
Bachelor's degree in Accounting or Finance.
Experience with automated AP platforms such as Tipalti, Coupa, or similar tools.
Understanding of sales and use tax requirements and related reporting obligations.
Understanding of 1099 reporting obligations and compliance requirements.
Experience with construction-specific ERP systems such as Foundation is a plus.
Prior experience in the construction industry is preferred.
Comfort working with high expectations and accountability across all levels of the organization.
Demonstrated ability to thrive in a high-growth environment with evolving processes and responsibilities.
Strong interpersonal skills and a collaborative mindset to fit well within a close-knit team.
Interest in long-term career development and advancement within a growing organization.
Work Environment
The role is based in a very small office environment that maintains a close-knit, small-company feel even as the organization continues to grow. Team members work closely with a highly engaged leadership group that sets high expectations and leads by example. The organization operates in a high-growth setting with private equity backing that is described as supportive yet hands-off, allowing the team to drive day-to-day decisions. Employees benefit from a stable environment with very low turnover, particularly within the leadership team, and they have opportunities for advancement both within the company and across affiliated organizations. The accounting function relies on ERP systems, including a construction-specific platform such as Foundation, as well as common accounting software and Microsoft Excel. The workday involves typical office-based accounting activities, including computer-based tasks, data entry, reconciliations, and collaboration with colleagues. The overall culture rewards driven, motivated professionals who appreciate a supportive, growth-oriented workplace.
Job Type & Location
This is a Contract to Hire position based out of Cottondale, AL.
Pay and Benefits
The pay range for this position is $26.00 - $36.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Cottondale,AL.
Application Deadline
This position is anticipated to close on Jun 12, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
