Sr. Manager, Administrative Operations

University of Miami • Coral Gables, FL • 1h ago

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER\eRecruiting\ApplyforaJob.pdf) .

CORE JOB SUMMARYThe Sr. Manager, Administrative Operations manages office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Creates policies and procedures for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.CORE JOB FUNCTIONS1. Ensures all administrative operations run smoothly and efficiently. Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.2. Coordinates, plans and directs services which support the running of the department.3. Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.4. Develops and implements department processes.5. Oversees the review, approval and reporting of all expenditures.6. Implements department human resources actions, which may include hiring, terminations, salary etc. Recruits, trains and prepares performance reports for staff.7. Manages, implements, coordinates, plans and evaluates the administrative operations for the department/division.8. Oversees staff in the day-to-day performance of their jobs.9. Ensures projects, department milestones/goals are met and adheres to approved budgets.10. Purchases and maintains office equipment and supplies.11. Tracks and analyzes operational costs.12. Manages the delivery of services with other departments.13. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.CORE QUALIFICATIONSEducation:High School Diploma or equivalent/relevant experience, certification or licenseExperience:Minimum 6 years of relevant experience requiredCertification and Licensing:Refer to department description for applicable certification requirementsKnowledge, Skills and Abilities:

Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.

Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.

Financial Oversight: Knowledge of financial operations and management.

Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.

Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

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