Accounting Coordinator

Communities First, Inc • Flint, MI • 7h ago

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Communities First, Inc. is a Michigan-based nonprofit 501(c)(3) whose mission is to build healthy, vibrant communities through economic development, affordable housing, and innovative programming. CFI is focused on providing safe, quality, affordable housing, increasing economic opportunities, and improving the quality of life of the populations that the organization serves.

Job Summary

The Accounting Coordinator -- Accounts Payable & Receivable is responsible for supporting the day-to-day financial operations of Communities First, Inc. by accurately processing accounts payable and accounts receivable, handling billing, performing reconciliations, and maintaining financial records. This role works closely with the Director of Finance, Senior Accountant, and Accountant to ensure the timely processing of transactions, compliance with organizational policies, and accurate financial reporting.

Essential Functions

Process accounts for payable transactions, including invoices, expense reports, check requests, and vendor payments.

Review invoices and payment requests for accuracy, coding, approvals, and supporting documentation.

Maintain vendor files, W-9 documentation, and assist with 1099 preparation.

Generate invoices, tenant billings, program billings, and other accounts for receivable transactions.

Monitor outstanding receivables and follow up on unpaid balances in coordination with departments and external partners.

Process cash receipts, deposits, and payment postings accurately and in a timely manner.

Assist with bank, credit card, and account reconciliations.

Support month-end and year-end closing processes by preparing reports and maintaining accurate financial records.

Maintain organized electronic and physical financial files in accordance with organizational policies and audit standards.

Assist with grant, program, and departmental expense tracking as assigned.

Respond to vendor, resident, customer, and internal staff inquiries regarding invoices, payments, and account balances.

Ensure compliance with internal controls, accounting procedures, and nonprofit financial practices.

Support audits and financial reviews by gathering requested documentation.

Collaborate with the finance team to improve accounting workflows and operational efficiencies.

Maintain confidentiality of financial and organizational information.

Other duties as assigned.

Education

Associate degree in Accounting, Finance, Business Administration, or related field preferred.

An equivalent combination of education and experience may be considered.

Required Knowledge, Skills, Abilities, Training, and Experience

Minimum of 2 years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting support.

Experience working in a nonprofit, property management, or multi-entity environment preferred.

Proficiency in Microsoft Office Suite, particularly Excel and Outlook.

Experience with accounting and financial management software such as QuickBooks, Sage Intacct, Yardi, AppFolio, Microsoft Dynamics 365 Business Central, NetSuite, or similar accounting systems preferred.

Strong attention to detail and accuracy in data entry and financial processing.

Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.

Strong organizational and recordkeeping skills.

Effective written and verbal communication skills.

Ability to maintain confidentiality and handle sensitive financial information.

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