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Administrative Assistant II - Engineering & Environmental Services

Washington Suburban Sanitary Commission (WSSC) • Laurel, MD • 1h ago

Position Information

Functional TitleAdministrative Assistant II - Engineering & Environmental Services

Recruitment Category TypeStandard

Functional CategoryEngineering & Construction

GradeGS.11

FLSA StatusNon-Exempt

Requisition Number26-0243

Number of Vacancies1

Job LevelStaff

Job Code

Job Description Summary

Organization NameEngineering & Environmental Services

Reports toDivision Manager

Full or Part TimeFull Time

If Part Time how many hours per week

Regular or TemporaryRegular

Position End Date (if temporary)

Work Schedule

830-500, M-F

Position LocationLaurel

Position Summary Information

General Summary

TheAdministrative Assistant IIprovides administrative support to managers. The position performs a variety of support tasks for the office including handling confidential information and documents.

Essential Functions

Receives telephone and personal callers, screening those that in his/her discretion can be handled by supervisor's subordinates or by other offices

Maintains supervisor's appointment calendar and occasionally makes appointments without prior clearance

Arranges for conferences including space, time and participants

Receives and reviews incoming correspondence, screening out those matters that can be handled personally

Assists in the preparation of annual budget and provides up-to-date status reports on budget and related issues

Types and edits correspondence, memoranda, reports and other documents

Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with general policy and factual correctness

Compiles information for and writes periodic reports on activities of the work unit

Provides and receives information requiring considerable judgment regarding current and specific business of the work unit

Maintains and updates files in accordance with established practices

Maintains a correspondence suspense system

Prepares payment requests and purchasing requisitions

Ensures adequate office supplies and equipment inventory for the division

Other Functions

Makes travel and lodging arrangements

Maintains attendance records, sorts paychecks and time sheets and routes to proper location

Prepares and processes all human resources actions

Performs other related duties as required

Work Environment And Physical Demands

Required Knowledge, Skills, And Abilities

MS Office proficiency, especially using Word, Excel, and PowerPoint

Superior research, project/case management and administration skills;

Ability to utilize and maintain a high degree of discretion, confidentiality and judgment regarding sensitive matters;

Excellent verbal and written communication skills as well as interpersonal skills

Superior multi-tasking skills, prioritizing projects with stringent timelines and deadlines

Considerable knowledge of contemporary methods, techniques, procedures and practices in office management and office processes

Knowledge of accepted standards and formats for business letters, memoranda and other documents

Ability to accurately file and maintain office records

Ability to prepare general correspondence on routine matters

Ability to perform fact gathering and data manipulation to develop and compile various reports

Ability to establish and maintain effective working relationships

Minimum Education, Experience Requirements

High School diploma or equivalent

3+ years administrative assistant experience

Additional Requirements

Intermediate level of proficiency with MS Office applications

Applicants may be required to demonstrate proficiency at time of interview

Preferences

Additional software experience preferred.

Salary$29.31- $49.91

Posting Detail Information

EEO Statement

WSSC Water is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy and related conditions), gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, marital status or any other characteristic protected by federal, state, or local law. We make employment decisions based on merit, qualifications, and business needs.

Reasonable Accommodations: WSSC Water provides reasonable accommodations to qualified individuals with disabilities and to individuals with sincerely held religious beliefs, practices, or observances, in accordance with applicable law. Applicants who require assistance or an accommodation during the application or hiring process should contact us atada@wsscwater.com

Close Date06/19/2026

Open Until Filled

Special Instructions to Applicants

Additional Information

All applicants selected will be subject to drug screening and a background check/verification.

Eligible candidates will be reviewed for consideration after 6/19/26.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Do you have a High School diploma or equivalent?

Yes

No
Will you, now or in the future, require sponsorship for employment visa status?

Yes

No

Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

Yes

No

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter/Letter of Application

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