Administrative Assistant to Director

Hampton County School District • Estill, SC • 1d ago

+-----------------------------------------------------------------------+
| Job Summary |
+-----------------------------------------------------------------------+
| Provides responsible administrative support for the Office of Federal |
| Programs. Exercises independent judgment in performing activities |
| such as scheduling activities, coordinating office functions, |
| administering support for district programs, handling special |
| projects and problems, etc. Reports to the assigned administrator. |
+-----------------------------------------------------------------------+
| Essential Job Functions |
+-----------------------------------------------------------------------+
| - Develops, analyzes and/or maintains various records, reports, |
| graphs, charts, fonts, spreadsheets and/or databases using a |
| variety of automated software applications. |
| - Provides secretarial support by performing such duties as |
| answering, screening and directing telephone calls; screening |
| incoming mail; typing; developing and maintaining a central |
| filing system; directing visitors; scheduling meetings; taking |
| minutes, etc. |
| - Responds to complaints and inquiries of routine and non-routine |
| nature or refers them to appropriate persons and/or departments |
| as needed. |
| - Provides responsible administrative support in such areas as |
| compiling data, analyzing data, and preparing related statistical |
| reports; compiles and maintains various record keeping systems |
| including maintaining records of a confidential nature such as |
| employee information, etc. |
| - Maintains or assists in maintaining accounting books for |
| department; processes purchase orders and invoices; maintains |
| accurate records of expenditures and balances; performs |
| reconciliations, etc. |
| - Manages various complex and non-routine special projects as |
| assigned. |
| - Orders, controls, and/or monitors departmental supplies and |
| equipment. |
| - May provide clerical or administrative assistance as a back-up to |
| other departmental or division staff. |
| - Interacts with various businesspersons, district administrators |
| and staff, students, parents, government officials and agencies, |
| etc. |
| - Operates general office equipment such as a computer, printer, |
| copier, calculator, facsimile machine, @typewriter, telephone |
| system, etc. |
| - Participates in workshops, training sessions, conferences and/or |
| meetings for the purpose of maintaining skills for professional |
| growth and/or conveying information. |
| - Performs other related duties as assigned or requested by the |
| Superintendent of Schools. |
+-----------------------------------------------------------------------+

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