Litigation Paralegal, Labor & Employment

Cushman & Wakefield • Augusta, ME • 17h ago

Job Title

Job Description Summary

The Litigation Paralegal (Labor & Employment) is a key member of the in-house Legal Department, partnering closely with in-house counsel and paralegals, HR, risk and business leaders to manage a high-volume portfolio of employment-related disputes and litigation. This role supports matters spanning pre-litigation attorney demands through agency proceedings (including EEOC charges) and active litigation, with an emphasis on defensible preservation, discovery execution, and disciplined matter management. The ideal candidate brings deep employment litigation experience, excellent judgment, and a technology-forward, strategic approach to driving efficient and consistent outcomes in a fast-paced environment.

Job Description

Essential Responsibilities

Own day-to-day paralegal support for labor and employment matters, including demand letters, agency charges, and litigation, with strong attention to deadlines, risk, and business impact.

Manage EEOC and related agency matters: coordinate internal fact gathering, organize supporting documentation, help draft and assemble position statement exhibits, and track charge status, requests, and deadlines.

Lead litigation hold and preservation workflows (custodian identification, notice distribution, acknowledgments, reminders, and release), coordinating with Legal, HR, IT, and Records to maintain a defensible audit trail.

Maintain accurate matter records in the matter management system, including key documents, budgets/invoices (as applicable), task tracking, and periodic reporting for stakeholders.

Partner with outside counsel on case strategy support and execution: coordinate timelines, manage document collection and productions, assist with pleadings/filings support, and ensure internal alignment on deliverables.

Coordinate employment-related investigations on relevant matters by requesting when appropriate and reviewing results, and maintaining confidentiality and privilege protocols.

Coordinate across HR, Employee Relations, Compliance, IT, and business leaders to collect ESI and hard-copy records, identify custodians and data sources, and prepare organized, review-ready productions.

Manage subpoenas and third-party requests related to employment disputes (intake, tracking, coordinating collection, and preparing production packages), in partnership with counsel and internal stakeholders.

Support all phases of discovery: coordinate responses to requests for production, interrogatories, and requests for admission; manage privilege logs (as directed); and ensure organized, timely, and defensible productions.

Coordinate eDiscovery workflows with internal IT and/or vendors, including ESI collection planning, processing, review support, quality control, and production specifications.

Assist with deposition, hearing, mediation, and trial preparation (witness files, chronologies, exhibit lists/binders, subpoenas/service coordination, and logistics) as requested.

Drive continuous improvement by developing playbooks, templates, and workflows; leverage legal technology to streamline matter intake, preservation, discovery, and reporting in a high-volume environment.

Review and management of legal invoices.

Perform all other duties as required or requested.

Required Qualifications

8-10+ years of progressively responsible litigation paralegal experience, with significant labor & employment and litigation focus; in-house legal department experience strongly preferred.

Hands-on experience supporting EEOC and/or similar state agency matters (charges, information requests, mediation/conciliation support, and evidence organization).

Strong litigation support experience, including preservation/legal holds, discovery coordination, document review and production, and working effectively with outside counsel.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job @type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 85,000.00 - $100,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any @type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com . Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"

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