Senior Paralegal

Prestige Employee Administrators • Tampa, FL • 1h ago

For almost 30 years, PrestigePEO has partnered with brokers and business owners to deliver comprehensive workforce solutions that simplify HR, control costs, and support employee success.

As a full-service Professional Employer Organization (PEO), we provide integrated HR services, employee benefits, payroll administration, workers' compensation, compliance guidance, retirement solutions, and advanced HR technology through our co-employment model. This approach gives businesses access to large group purchasing power, experienced HR expertise, and scalable infrastructure typically reserved for larger organizations.

Working alongside broker partners, PrestigePEO helps businesses build stronger teams, remain compliant in complex regulatory environments, and focus on sustainable growth.

Job summary: As a Senior Paralegal for a national PEO, you will be an integral part of the Legal and Compliance team. This role supports licensing, regulatory compliance, contracts, and day-to-day legal operations, while partnering closely with attorneys and cross-functional teams to ensure consistent, timely, and compliant execution across the organization. The role is highly operational and requires sound judgment, strong organizational skills, and experience working in a fast-paced, regulated, multi-state environment.

Essential duties and responsibilities:

Coordinate, prepare, and timely respond to subpoenas and government inquiries, including intake, document collection, response preparation, execution coordination, and end to end tracking.

Provide garnishment support, including coordination with Payroll and preparation of responses to agencies.

Support litigation file management and tracking, including preparation of executive level summaries and periodic status reporting.

Prepare, submit, and track PEO license applications, renewals, amendments, and state mandated filings; maintain status trackers and key deliverables across states.

Manage entity administration, including entity registrations, annual reporting, and state filings.

Support consolidation and ongoing management of registered agent services, including coordination with vendors and internal stakeholders.

Conduct legal research on federal, state, and local regulatory and employment law issues, with emphasis on PEO specific requirements.

Monitor and track regulatory changes, enforcement trends, and guidance affecting PEO operations and employment law compliance, including maintaining centralized records of regulatory interpretations, compliance decisions, and resulting action steps.

Draft internal legal memos, compliance updates, and assist with internal guidance and client alerts related to regulatory developments.

Create, maintain, and update multi state compliance resources, including 50 state guides on recurring employment law topics, internal legal knowledge bases, FAQs, and standard templates.

Assist with preparation of materials for webinars, trainings, and internal presentations.

Support client facing contracts, including compliance related verifications for prospects and preparing agreements and addenda from approved templates.

Manage contract execution workflows for client and vendor agreements, including Docusign administration and repository practices.

Assist with preparing, maintaining, and applying contract playbooks for client facing and vendor agreements, including basic contract review.

Coordinate and respond to client due diligence requests in collaboration with internal stakeholders; collect, organize, and track responsive materials.

Administer and optimize legal technology tools, including contract management systems, legal intake queue, Salesforce, and Docusign IAM.

Develop, document, and maintain standard operating procedures (SOPs) for recurring legal and compliance workflows.

Improve and maintain centralized legal document repositories for approved templates, contracts and similar documents.

Create and maintain tracking tools and reporting for legal metrics, deadlines, and recurring obligations.

Perform other related duties as assigned.

Required Qualifications

Education: Associate or Bachelor's degree

Years of work experience: A minimum of 5 years of compliance, employment law-related and contract drafting experience

Preferred Qualifications: soft skills

Professional employer organization/employee leasing experience preferred

Excellent interpersonal skills, ability to collaborate effectively towards shared team goals, accountable, and committed to a positive working environment

Strong written communication skills and ability to distill complex legal issues into practical guidance

High level of organization, discretion, and ability to manage competing priorities with minimal supervision

Detail-oriented with the ability to multi-task in a fast-paced environment

Solid working knowledge of Microsoft Office applications, including, but not limited to, Excel, PowerPoint, and Word as well as Adobe Acrobat

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