Supply Chain Project Coordinator

WSP USA • Buffalo, NY • 1h ago

WSP is currently initiating a search for a Supply Chain Project Coordinator. Be involved in projects with our P&E team and be a part of a growing organization that meets our clients' objectives and solves their challenges.?

This position will have the ability to work remotely from anywhere in the United States. WSP will not provide sponsorship for this position.

WSP brings global expertise in power delivery, power generation, and program management-anchored by the acquisition of POWER Engineers, Inc. TRC Companies have now joined WSP, deepening our power practice and expanding our energy advisory and intelligent grid services. We're partnering with clients to shape how energy systems evolve around the world-and we need your help.

This Opportunity

The purpose of this role is to enhance the capability of the SCM Initiative development. The role will be responsible for supporting the individual project needs within the overarching SCM strategy and initiative at WSP. Additionally, the role will be responsible for providing remote support and training as needed. This role will also support the SCM portfolio of work by developing solutions based on the unique needs of the respective client organizations.

Your Impact

With any new initiative there is a need for every member of the group to be an engaged active participant in order for the business to grow and become successful. Here are some examples of what we will be looking for in the candidates.

An Entrepreneurial Spirit: A desire to develop and grow the business as part of a new team.

Self-Starter. The people that find success here have the ability to jump right in and learn as they go. This role specifically will require the ability to collaborate and take charge of their respective scope.

A curious mind. We look for candidates that are constantly learning and wanting to develop novel solutions to the problems our team or customers face.

Highly Collaborative: We work in a fast-paced, ever-changing environment. We lean into communication and collaboration to a high degree in order to stay ahead of industry trends and project issues.

Problem Solver. A desire to be or build the solution is a must.

This role will have responsibilities that will be divided into the following categories:

Inventory Management System (IMS) Operations

Analytics

Supply Chain Management Support

Essential Duties and Responsibilities:

Analytics

Support active projects with custom reporting/tools as needed based on client demands.

Manage invoicing requirements and financial data.

Monitor Purchase Orders and Requisitions across projects to ensure timely delivery and maintain all metrics for performance.

Working knowledge of project accounting principles, practices, and methods and their application to project work-related issues.

Supply Chain Management

Performs supply chain and logistics functions, such as material/services procurement, production planning, inventory control, outsourcing, vendor selection and distribution.

Coordinates and integrates the flow of materials and information among suppliers, manufacturers, distributors, and customers.

Additional duties as needed/assigned.

Who You Are

Required Qualifications

High school diploma or equivalent.

Minimum of 5 years of relevant post-education experience in related job capacity.

Strong understanding of project lifecycles, including planning, execution, and close-out phases.

Demonstrated ability to independently manage multiple priorities in a fast-paced project environment.

Advanced proficiency with Microsoft Office Suite and project tracking tools such as Smartsheet, MS Project, or Excel-based trackers.

Experience with documentation management platforms such as SharePoint, Procore, or similar systems.

Knowledge of administrative controls related to contracts, invoicing, and procurement activities.

Strong attention to detail and commitment to maintaining data accuracy and integrity.

Ability to interpret and implement project coordination policies, procedures, and standards.

Professional communication skills for drafting correspondence, managing inquiries, and presenting project updates.

Experience compiling data and generating reports tailored to diverse audiences and stakeholders.

Capacity to identify process inefficiencies and suggest or implement enhancements.

Comfort navigating cross-functional relationships between technical, administrative, and financial teams.

Strong problem-solving skills with the ability to resolve non-standard challenges using sound judgment.

Skilled in time management and able to monitor and coordinate across multiple task owners and deadlines.

Ability to work independently with minimal direction and to prioritize tasks based on changing project needs.

Experience managing documentation associated with subconsultants, contracts, and permits.

Ability to maintain confidentiality and handle sensitive materials appropriately.

Track record of contributing to successful team coordination on medium to large-scale projects.

Ability to lead documentation audits or coordinate data gathering during internal or external reviews.

Willingness to support the development of junior staff in coordination-related tasks.

Demonstrated reliability, initiative, and accountability in supporting project teams.

Ability to meet attendance schedule with dependability and consistency.

Preferred Qualifications

Associate's Degree.

Experience supporting multi-office or multidisciplinary project teams.

Familiarity with Primavera, Oracle, or Deltek systems.

Exposure to AEC project documentation standards, including QA/QC practices.

Knowledge of regulatory and contractual documentation requirements in infrastructure or transportation projects.

Professional training or coursework in project coordination, document control, or construction administration.

LI-WG1

WSP USA

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