Administrative Assistant - Construction Division

EMCOR Group • South Windsor, CT • 1h ago

About Us

We offer single-source facilities services solutions, including engineering, design, installation, repair, maintenance and operations for commercial real estate, financial, healthcare, technology, educational, and industrial facilities.

Job Summary

New England Mechanical Services, Inc. is seeking a part-time Administrative Assistant to work on-site to support Assistant Project Manager for the Construction Division. This is 2 days a week (16 hours) with flexibility on the week schedule.

nemsi

Essential Duties & Responsibilities

Obtain and enter Opportunities for Project Managers into Dynamics Sales System and upkeep Logs

Printing and organizing IOM Manuals for distribution to customers

Assist w/ project close-outs

Print and consolidate Project Binders for field upon start of projects

Assign Job #s / PO#s as requested

Coordinate and distribute Weekly Construction Job List

Utilize COINS Accounting System as needed

Create Valve Tag Charts for field application

Issue Short PO's as needed and process PO Supplements

Process Check Requests

Update Warranty database and IOMM Storage folders for completed projects

Order Mechanical Identification as requested

Filing and printing as needed

Other related duties as required

Qualifications

High school diploma or general education degree (GED). Additional college or certification is preferred.

Previous construction experience/environment preferred(years?)

Must be proficient with Windows 11 i.e. Excel, Word, and Outlook

Must have at minimum intermediate Adobe skills

Must be organized

Must be comfortable multi-tasking

Must be able to work well under pressure

Must be comfortable meeting last-minute deadlines

Excellent verbal and written communication skills

Work Environment

This position is in-person in an office working environment.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=125197&hashed=-1057973588) .

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Geographic Disclosure

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Job Locations US-CT-South Windsor

ID 2026-50228

Company New England Mechanical Services, Inc.

Category Administrative Services

Position Type Part-Time

Location Type Onsite

Posted Date 8 hours ago (5/28/2026 3:31 PM)

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